Raken gives you three views to review and manage employee time cards across all your projects — Summary, Weekly grid, and Entries. Each view is designed for a different part of your payroll workflow, and together they give you complete visibility into your team's hours from any angle. Whether you're doing a quick pay period check or digging into individual entries, you have everything you need in one place.
These views, and Time Cards in any form, require the Performance Plan. Basic plan accounts don't have Time Cards or these views at all — they use Work Logs instead for company-level manpower tracking.
Quick Answer
To access Time Cards views:
Log into the Raken web app and click Time in the left navigation.
Select Summary, Weekly grid, or Entries.
Use the date picker to select your pay period or time frame.
Use Filters to narrow results by employee, project, cost code, pay type, and more.
Summary View
Summary gives you a pay-period overview of every employee's total hours, broken down by pay type — Regular Time, Overtime, and Double Time. It also shows approval status, signature status, payroll notes, and attachments in one scannable table.
Best for: Pre-payroll review. Quickly see who has been approved, who has signed off, and who still needs attention before you export to payroll.
Key actions from Summary:
Approve time cards in bulk via Bulk actions > Approve all or Approve selected
Send sign-off reminders via Bulk actions > Send reminders
Download the Time card by worker PDF — includes hours, pay types, cost codes, and signatures
Download the Time card by worker CSV, Foundation Software CSV (for Foundation integration users), or Summary CSV
If a banner appears — "Employees have used multiple time policies in the week" — click Filter to see employees to identify who is affected before approving.
Weekly Grid View
Weekly grid shows each employee's hours day by day across the selected week. Every row is an employee; every column is a day. Missing hours stand out immediately.
Best for: Spotting gaps. If someone didn't log time on a specific day, it's immediately visible — no filtering required.
Key actions from Weekly Grid:
Click + on any row to add a time card directly for that employee
Toggle Show employees with no hours to surface employees with zero time logged
Export a weekly CSV from the download icon
Entries View
Entries shows every individual time card entry across all employees and projects — the most detailed view available. The page loads fully collapsed by default, giving you a clean employee-level summary. Expand individual employees to see their line-by-line entries, or use the global expand control to see everything at once.
Best for: Line-by-line review. Use this when you need to inspect, edit, or audit individual time card entries before payroll closes.
Recent improvements to Entries:
Expand/collapse by employee — the page loads collapsed by default. Each employee row shows total hours for the period. Click the arrow next to any employee to expand their individual entries, or use the expand all control at the top of the table.
Resizable columns — drag any column border to adjust its width. Your column sizes are saved per user and persist when you return to the page. Click the ⚙ (gear) icon to add, remove, or reorder which columns show — default visible columns are Start time, End time, Breaks, Cost code, Payroll note, and Total hours; Classification, Pay type, Shift, Per diem, Equipment, and Equipment cost code can be added. Entries also shows its own context columns — Date, Employee ID, Project, and Status — since it spans multiple days and projects.
Breaks column — shows the break logged for that entry, and flags Missing, Short, or Late break alerts inline with a warning icon and tooltip detail. See How to Create Breaks for Time Policies in Raken for how these alerts are configured.
Inline editing — click directly into a cell to edit it, without opening a separate form. Type into Start time, End time (or use the clock icon for a time picker), Total hours, or Payroll note; choose from the dropdown for Cost code, Classification, Pay type, Shift, Equipment, and Equipment cost code; Per diem uses a chevron multi-select; Breaks open a small modal since a break is several fields at once. Whether Start/End time or Total hours is editable depends on the employee's Time Policy: detailed (start/end) policies calculate Total hours automatically and keep it read-only, while hours-only (simple) policies make Total hours directly editable instead. Every save recalculates totals, overtime, and break validation. Project, Date, Worker details, Created/Modified, Source, and Status/Approval info are never editable inline — use the ellipsis menu for those.
Key actions from Entries:
Click the ellipsis (...) on any entry to edit (opens the full form), delete, or Move it
Move sends a time card to a different project. The time card's cost code must exist and be active on the destination project — Raken now blocks the move upfront with an inline error if it isn't, rather than letting it silently fail. See the FAQ below for details.
Approve individual entries via Bulk actions
Download Time card by worker CSV, Time card by worker PDF, or Foundation Software CSV (for Foundation integration users)
Approved time cards are locked from editing — both the full edit form and inline editing. Go to Summary > Bulk actions > Unapprove to unlock before making corrections. Entries locked by an integration sync are also read-only, with no inline edit affordances shown.
Filtering Across All Views
Every view supports the same set of filters. Click Filters to narrow results by:
Project
Members
Employee groups
Employee classifications
Status (approved, unapproved)
Pay types
Shifts
Cost codes
Filters apply to both the on-screen view and any export you download. Click Apply to update, or Clear all to reset.
Exporting Time Card Data
Click the download icon in the top right corner of any view. Export formats available by view:
Summary: Time card by worker CSV · Time card by worker PDF · Foundation Software CSV · Summary CSV
Entries: Time card by worker CSV · Time card by worker PDF · Foundation Software CSV
Weekly grid: CSV
Foundation Software CSV is visible to all accounts but is intended for customers using the Foundation integration.
Sort order: All Time card by worker exports now sort consistently — workers by Last Name → First Name, entries within each worker by Date → Start Time → End Time → Project → Cost Code. This applies to both PDF and CSV across all views and date ranges.
The Time card by worker PDF from Summary includes employee signatures — use this format for payroll compliance and audit documentation.
Troubleshooting & FAQ
I'm on the Basic plan — can I use any of these views?
No. Summary, Weekly grid, and Entries are all part of Time Cards, which requires the Performance Plan. There is no Basic-plan equivalent of these views — Basic accounts track activity through Work Logs instead, found under a project's Daily Logs, which is a separate feature with its own view.
Which view should I use for payroll review?
Start with Summary for a high-level check of total hours and approval status. Switch to Entries if you need to inspect or correct individual time card entries. Use Weekly grid to catch days where an employee forgot to log time.
The Entries page looks different — where did my entries go?
The Entries page now loads fully collapsed by default. Each employee appears as a summary row showing their total hours for the period. Click the arrow next to any employee name to expand their individual entries, or use the expand all control at the top of the table.
Can I resize the columns on the Entries page?
Yes. Drag any column border left or right to resize it. Your preferences are saved per user and persist when you come back to the page. You can also click the ⚙ (gear) icon to choose which columns show at all, not just their width.
Can I edit a time card directly from the Entries page, without opening the full form?
Yes — click directly into most fields in the table to edit them in place. This is separate from the full edit form reached via the ellipsis menu, which is still there for anything inline editing doesn't cover (Project, Date, Worker details, and a few other fields). Locked entries — approved, or synced to an integration — don't show inline edit affordances.
Why can't I edit a time card?
Approved time cards are locked — both the full edit form and inline editing in the table. Go to Summary > Bulk actions > Unapprove all (or Unapprove selected) to unlock them. Only supervisors and Account Administrators can unapprove time cards. An entry locked by an integration sync is also read-only until the sync lock clears.
Are the exports sorted consistently?
Yes. All Time card by worker PDF and CSV exports now use the same sort order regardless of which view or date range you download from: workers by Last Name → First Name, entries by Date → Start Time → End Time → Project → Cost Code.
Can Project Administrators see all time cards?
No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have visibility across all projects.
What is the Foundation Software CSV?
The Foundation Software CSV is a formatted export designed for customers using the Foundation integration. It is visible in the export menu for all accounts but is only relevant if your company uses Foundation Software for payroll.
How do I move a time card to a different project?
On the Entries page, click the ellipsis (...) on the time card entry and select Move. Choose the destination project and confirm. This is separate from the Transfer Tool (which moves an entire day's daily report, including work logs, notes, and photos) — Move is specifically for relocating a single time card entry.
What happens if I try to Move a time card to a project that doesn't have the right cost code?
Raken blocks the move upfront. If the destination project doesn't have the time card's cost code active, you'll see an inline error listing every missing code before the move goes through — nothing silently fails. If multiple cost codes are missing, all of them are listed, not just the first. Add or activate the missing cost code(s) on the destination project, then try the move again.
What does the warning icon in the Breaks column mean?
It indicates a Missing, Short, or Late break alert for that entry. Hover over the icon to see the specific detail — for example, which break type is missing, how many minutes short a break was, or how late it started. See How to Create Breaks for Time Policies in Raken for how to configure and resolve these.
Technical Specifications
Compatibility: Web app only
Offline Capability: No — requires an active connection
Plan Required: Performance Plan for all three views (Summary, Weekly grid, Entries) — not available on Basic in any form. Break Alerts within Entries require the Performance Plan as well (same requirement, since Entries itself is Performance-only).
Role Required: Account Administrator (all projects) or Project Administrator (assigned projects only)
Considerations
Summary, Weekly grid, and Entries all require the Performance Plan. Basic plan accounts have no equivalent of these views — they use Work Logs instead.
The Entries page loads collapsed by default — click any employee row to expand their individual time card entries.
Column widths on Entries are resizable and persist per user; use the ⚙ (gear) icon to control which columns show at all.
Inline editing is available on Entries — click a cell to edit most fields directly, without opening the full form. Project, Date, Worker details, Created/Modified, Source, and Status/Approval info still require the full form via the ellipsis menu.
All Time card by worker exports sort consistently: Last Name → First Name → Date → Start Time → End Time → Project → Cost Code.
Approved time cards are locked — both the form and inline editing. Unapprove from Summary before making corrections. Entries locked by an integration sync are also read-only.
Project Administrators can only view and manage time cards for their assigned projects.
Always apply filters before downloading to ensure your export includes only the data you need.
The Foundation Software CSV is visible to all accounts but is intended for Foundation integration users only.
Move (on Entries) relocates a single time card to a different project. The destination project must have the same cost code active — if it doesn't, Raken now blocks the move with an inline error listing every missing code, rather than letting it silently fail.
The Breaks column on Entries flags Missing, Short, and Late break alerts inline — these cannot be dismissed and only clear once the underlying entry is fixed.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!