Raken gives you three powerful views to review and manage employee time cards across all your projects — Summary, Grid, and Entries. Each view is designed for a different part of your payroll workflow, and together they give you complete visibility into your team's hours from any angle. Whether you're doing a quick pay period check or digging into individual entries, you have everything you need in one place.

Quick Answer

To access Time Cards views:

Log into the Raken web app and click Time in the left navigation.
Click Time cards to expand the sub-menu.
Select Summary, Grid, or Entries.
Use the date picker to select your pay period or time frame.
Use Filters to narrow results by employee, project, cost code, pay type, and more.

Summary View

Summary gives you a pay-period overview of every employee's total hours, broken down by pay type — Regular Time, Overtime, and Double Time. It also shows approval status, signature status, payroll notes, and attachments in one scannable table.

Best for: Pre-payroll review. Quickly see who has been approved, who has signed off, and who still needs attention before you export to payroll.

Key actions from Summary:

Approve time cards in bulk via Bulk actions > Approve all or Approve selected
Send sign-off reminders via Bulk actions > Send reminders
Download the Time card by worker PDF — includes hours, pay types, cost codes, and signatures
Download the Time card by worker CSV, Foundation Software CSV, or Summary CSV

If a banner appears — "Employees have used multiple time policies in the week" — click Filter to see employees to identify who is affected before approving.

Grid View

Grid shows each employee's hours day by day across the selected week. Every row is an employee; every column is a day. Missing hours stand out immediately.

Best for: Spotting gaps. If someone didn't log time on a specific day, it's immediately visible — no filtering required.

Key actions from Grid:

Click + on any row to add a time card directly for that employee
Toggle Show employees with no hours to surface employees with zero time logged
Export a weekly CSV from the download icon

Entries View

Entries shows every individual time card entry across all employees and projects — the most detailed view available. The page loads fully collapsed by default, giving you a clean employee-level summary. Expand individual employees to see their line-by-line entries, or use the global expand control to see everything at once.

Best for: Line-by-line review. Use this when you need to inspect, edit, or audit individual time card entries before payroll closes.

Recent improvements to Entries:

Expand/collapse by employee — the page loads collapsed by default. Each employee row shows total hours for the period. Click the arrow next to any employee to expand their individual entries, or use the expand all control at the top of the table.
Resizable columns — drag any column border to adjust its width. Your column sizes are saved per user and persist when you return to the page.

Key actions from Entries:

Click the ellipsis (...) on any entry to edit or delete it
Approve individual entries via Bulk actions
Download Time card by worker CSV, Time card by worker PDF, or Foundation Software CSV

Approved time cards are locked from editing. Go to Summary > Bulk actions > Unapprove to unlock before making corrections.

Filtering Across All Views

Every view supports the same set of filters. Click Filters to narrow results by:

Project
Members
Employee groups
Employee classifications
Status (approved, unapproved)
Pay types
Shifts
Cost codes

Filters apply to both the on-screen view and any export you download. Click Apply to update, or Clear all to reset.

Exporting Time Card Data

All three views support exports. Click the download icon in the top right corner of any view. Export formats available by view:

Summary: Time card by worker CSV · Time card by worker PDF · Foundation Software CSV · Summary CSV
Entries: Time card by worker CSV · Time card by worker PDF · Foundation Software CSV
Grid: CSV

Sort order: All Time card by worker exports now sort consistently — workers by Last Name → First Name, entries within each worker by Date → Start Time → End Time → Project → Cost Code. This applies to both PDF and CSV across all views and date ranges.

The Time card by worker PDF from Summary includes employee signatures — use this format for payroll compliance and audit documentation.

Troubleshooting & FAQ

Which view should I use for payroll review?

Start with Summary for a high-level check of total hours and approval status. Switch to Entries if you need to inspect or correct individual time card entries. Use Grid to catch days where an employee forgot to log time.

The Entries page looks different — where did my entries go?

The Entries page now loads fully collapsed by default. Each employee appears as a summary row showing their total hours for the period. Click the arrow next to any employee name to expand their individual entries, or use the expand all control at the top of the table.

Can I resize the columns on the Entries page?

Yes. Drag any column border left or right to resize it. Your preferences are saved per user and persist when you come back to the page.

Why can't I edit a time card?

Approved time cards are locked. Go to Summary > Bulk actions > Unapprove all (or Unapprove selected) to unlock them. Only supervisors and Account Administrators can unapprove time cards.

Are the exports sorted consistently?

Yes. All Time card by worker PDF and CSV exports now use the same sort order regardless of which view or date range you download from: workers by Last Name → First Name, entries by Date → Start Time → End Time → Project → Cost Code.

Can Project Administrators see all time cards?

No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have visibility across all projects.

Technical Specifications

Compatibility: Web app only
Offline Capability: No — requires an active connection
Plan Required: All plans for core time card views
Add-on Required: None
Role Required: Account Administrator (all projects) or Project Administrator (assigned projects only)

Considerations

The Entries page loads collapsed by default — click any employee row to expand their individual time card entries.
Column widths on Entries are resizable and persist per user.
All Time card by worker exports sort consistently: Last Name → First Name → Date → Start Time → End Time → Project → Cost Code.
Approved time cards are locked — unapprove from Summary before making corrections.
Project Administrators can only view and manage time cards for their assigned projects.
Always apply filters before downloading to ensure your export includes only the data you need.