Raken gives you three views to review and manage employee time cards across all your projects — Summary, Weekly grid, and Entries. Each view is designed for a different part of your payroll workflow, and together they give you complete visibility into your team's hours from any angle. Whether you're doing a quick pay period check or digging into individual entries, you have everything you need in one place.

To access Time Cards views:

Summary gives you a pay-period overview of every employee's total hours, broken down by pay type — Regular Time, Overtime, and Double Time. It also shows approval status, signature status, payroll notes, and attachments in one scannable table.

Best for: Pre-payroll review. Quickly see who has been approved, who has signed off, and who still needs attention before you export to payroll.

Key actions from Summary:

If a banner appears — "Employees have used multiple time policies in the week" — click Filter to see employees to identify who is affected before approving.

Weekly grid shows each employee's hours day by day across the selected week. Every row is an employee; every column is a day. Missing hours stand out immediately.

Best for: Spotting gaps. If someone didn't log time on a specific day, it's immediately visible — no filtering required.

Key actions from Weekly Grid:

Entries shows every individual time card entry across all employees and projects — the most detailed view available. The page loads fully collapsed by default, giving you a clean employee-level summary. Expand individual employees to see their line-by-line entries, or use the global expand control to see everything at once.

Best for: Line-by-line review. Use this when you need to inspect, edit, or audit individual time card entries before payroll closes.

Recent improvements to Entries:

Key actions from Entries:

Approved time cards are locked from editing. Go to Summary > Bulk actions > Unapprove to unlock before making corrections.

Every view supports the same set of filters. Click Filters to narrow results by:

Filters apply to both the on-screen view and any export you download. Click Apply to update, or Clear all to reset.

Click the download icon in the top right corner of any view. Export formats available by view:

Foundation Software CSV is visible to all accounts but is intended for customers using the Foundation integration.

Sort order: All Time card by worker exports now sort consistently — workers by Last Name → First Name, entries within each worker by Date → Start Time → End Time → Project → Cost Code. This applies to both PDF and CSV across all views and date ranges.

The Time card by worker PDF from Summary includes employee signatures — use this format for payroll compliance and audit documentation.

Start with Summary for a high-level check of total hours and approval status. Switch to Entries if you need to inspect or correct individual time card entries. Use Weekly grid to catch days where an employee forgot to log time.

The Entries page now loads fully collapsed by default. Each employee appears as a summary row showing their total hours for the period. Click the arrow next to any employee name to expand their individual entries, or use the expand all control at the top of the table.

Yes. Drag any column border left or right to resize it. Your preferences are saved per user and persist when you come back to the page.

Approved time cards are locked. Go to Summary > Bulk actions > Unapprove all (or Unapprove selected) to unlock them. Only supervisors and Account Administrators can unapprove time cards.

Yes. All Time card by worker PDF and CSV exports now use the same sort order regardless of which view or date range you download from: workers by Last Name → First Name, entries by Date → Start Time → End Time → Project → Cost Code.

No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have visibility across all projects.

The Foundation Software CSV is a formatted export designed for customers using the Foundation integration. It is visible in the export menu for all accounts but is only relevant if your company uses Foundation Software for payroll.

On the Entries page, click the ellipsis (...) on the time card entry and select Move. Choose the destination project and confirm. This is separate from the Transfer Tool (which moves an entire day's daily report, including work logs, notes, and photos) — Move is specifically for relocating a single time card entry.

Raken blocks the move upfront. If the destination project doesn't have the time card's cost code active, you'll see an inline error listing every missing code before the move goes through — nothing silently fails. If multiple cost codes are missing, all of them are listed, not just the first. Add or activate the missing cost code(s) on the destination project, then try the move again.

It indicates a Missing, Short, or Late break alert for that entry. Hover over the icon to see the specific detail — for example, which break type is missing, how many minutes short a break was, or how late it started. See How to Create Breaks for Time Policies in Raken for how to configure and resolve these.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!