Raken makes it easy to export accurate time card data for payroll, compliance, and project reporting. You can download reports directly from the Time tab for any pay period or time frame, or schedule automated time card reports to be sent to your inbox on a recurring basis.

Quick Answer

To download a time card report in Raken:

Log into the Raken web app.
Click Time in the left side menu.
Select Summary, Entries, or Weekly grid.
Use the date picker to select your pay period or time frame.
Apply Filters to scope the report if needed.
Click the download icon in the top right corner and select your format.

Reports can be filtered by employee, project, group, cost code, pay type, and more before downloading. Note: the Time card by worker PDF is only offered when Time frame is set to Pay period — other time frames offer CSV only.

Step-by-Step Instructions

Downloading Time Card Reports from the Time Tab

Step 1: Navigate to Time Cards

Log into the Raken web app. Click Time in the left side menu, then select the view you want to download from.

Step 2: Set the Date Range

Use the date picker at the top of the page to select the time frame for your report. You can choose Daily, Weekly, Monthly, or Pay period. Note: if you plan to download the Time card by worker PDF, you must select Pay period — the PDF option only appears for that time frame; all others offer CSV only.

Step 3: Apply Filters

Click the Filters button to narrow the report to specific employees, projects, groups, classifications, pay types, shifts, or cost codes. Click Apply to update the view. The download will reflect your active filters.

This is particularly useful when running reports for a specific project, crew, or cost code before exporting to your payroll system.

Step 4: Download the Report

Click the download icon in the top right corner. Select your preferred format based on the view:

Summary view:

Time card by worker CSV — all employee hours for the period in spreadsheet format
Time card by worker PDF — formatted report including hours, pay types, cost codes, and signatures — ideal for payroll compliance documentation. Only available when Time frame is set to Pay period.
Foundation Software CSV — formatted for direct import into Foundation accounting software
Summary CSV — condensed summary totals per employee

Entries view:

Time card by worker CSV
Time card by worker PDF (Pay period time frame only)
Foundation Software CSV

Weekly grid view:

CSV — weekly hour totals per employee in grid format

The Time card by worker PDF from the Summary view includes signatures, making it the recommended format for compliance and audit purposes — remember it only appears when Time frame = Pay period.

Sort order: All Time card by worker exports now sort consistently — workers are ordered by Last Name → First Name. Entries within each worker sort by Date → Start Time → End Time → Project → Cost Code. This applies to both PDF and CSV exports across all views and date ranges.

Scheduling a Time Card Report by Email

You can schedule automated time card reports to be delivered to any email address on a recurring basis directly from the Projects menu.

Step 5: Navigate to Project Reports

Click Projects in the left side menu. Click the blue Reports button near the top right of the page. Select Time card by worker from the dropdown.

Step 6: Configure the Report

In the window that appears, configure the report parameters:

Projects — select the project(s) to include
Employees — select specific employees or leave blank for all
Time frame — specify the date range
Email recipients — enter the email address(es) to receive the report

Step 7: Send or Schedule

To run the report once, click Send. To set up a recurring schedule, click New report in the Scheduled section, adjust your parameters, and click Schedule report. The report will be delivered automatically on your chosen schedule.

Scheduled reports are useful for payroll administrators who need time card data delivered to their inbox at the end of every pay period without logging in to download manually.

Troubleshooting & FAQ

What report format should I use for payroll?

For most payroll workflows, use the Time card by worker PDF from the Summary view — it includes hours, pay types, cost codes, totals, and signatures in one document. For accounting software imports, use the Time card by worker CSV or Foundation Software CSV depending on your system.

I only see a CSV option, not PDF, for Time card by worker — where did it go?

Check your Time frame selection. The Time card by worker PDF is only offered when Time frame is set to Pay period — this is intentional product scope, not an account issue. Selecting Daily, Weekly, Monthly, or Custom timeframe will only offer CSV. Switch Time frame to Pay period and the PDF option will appear.

Can I filter a report to a specific project or employee before downloading?

Yes. Use the Filters button in any Time cards view to narrow results before clicking the download icon. The exported file will reflect only the filtered data.

Can I schedule a time card report to be sent automatically?

Yes. Use the Projects > Reports > Time card by worker workflow to create a scheduled report. Set your parameters and click Schedule report to automate recurring delivery.

Can Project Administrators run time card reports?

Yes, with limitations. Project Administrators can only see and export time card data for employees on their assigned projects. Account Administrators have visibility across all projects.

What is the Foundation Software CSV?

The Foundation Software CSV is a pre-formatted export designed for direct import into Foundation accounting software. If your organization uses Foundation, use this format to avoid manual reformatting.

How are entries sorted in the Time card by worker exports?

All Time card by worker PDF and CSV exports now use a consistent sort order: workers by Last Name → First Name, and entries within each worker by Date → Start Time → End Time → Project → Cost Code. Previously exports from different views or date ranges sorted inconsistently — this is now standardized across all access points.

Technical Specifications

Compatibility: All major web browsers — time card reports are a web-only feature
Offline Capability: No — requires an active connection
Data Format: PDF and CSV — format options vary by view, and PDF is available only for the Pay period time frame (see Step 4 above)
Plan Required: Performance Plan. Not available on Basic.
Add-on Required: None
Role Required: Account Administrator (all projects) or Project Administrator (assigned projects only)

Considerations

Time card reports require the Performance Plan. Not available on Basic.
Time card by worker PDF is only available when Time frame = Pay period. Any other Time frame selection (Daily, Weekly, Monthly, Custom) offers CSV only.
All Time card by worker PDF and CSV exports now sort consistently: Last Name → First Name → Date → Start Time → End Time → Project → Cost Code.
Project Administrators can only view and export time card data for employees on their assigned projects. Account Administrators have visibility across all projects.
Apply filters before downloading to ensure your report includes only the data you need.
The Time card by worker PDF from the Summary view includes employee signatures — use this format for payroll compliance and audit documentation.
Scheduled reports are configured at the project level from Projects > Reports > Time card by worker. They are separate from the manual downloads available in the Time tab.

How to Run Employee Time Card Reports in Raken