The Time tab in the Raken web app is your central place to review and manage all employee time cards across every project. Whether you're checking hours before payroll, looking for discrepancies, or approving time in bulk — everything you need is in one place.

To manage time cards on the Raken web app:

All four views show the same time card data — choose the one that fits your review workflow. Time Cards, and this entire management view, require the Performance Plan. Basic plan accounts do not have Time Cards, only Work Logs.

Log into the Raken web app. Click Time in the left navigation. You'll see four views: Summary, Weekly grid, Entries, and Timesheets.

Summary — pay-period overview of every employee's total hours, broken down by pay type (RT, OT, DT). Shows approval status, signature status, payroll notes, and attachments. Use this for the big picture before approving time for payroll.

Weekly grid — each employee's hours day by day across the selected week. Use this to spot days with no hours logged or unexpected totals. Use the + button on any row to add a time card directly.

Entries — every individual time card entry grouped by employee. The page loads fully collapsed by default — each employee shows as a summary row with total hours. Click the arrow next to any employee to expand their individual entries, or use the expand/collapse all control at the top. Columns are resizable — drag any column border to adjust width. Column sizes persist by user. Click the ellipsis (...) on any entry to edit or delete it, or edit most fields directly in the table with Inline Editing — see Step 7.

Timesheets — a historical list of pay periods. Select any pay period to review or export historical timesheet data.

Note: Weekly running totals are no longer shown on individual time card entries. Use Summary, Weekly grid, or Entries to see total hours per employee for the pay period. Overtime is now calculated automatically by the system based on your Time Policy rules — you no longer need to manually track running totals to determine when OT applies.

Use the date picker to select the time frame. View by Day, Week, Month, or Pay period. Use the forward and back arrows to navigate between periods.

Click Filters to narrow results. Available filters include Project, Members, Employee groups, Employee classifications, Status, Pay types, Shifts, and Cost codes. On the Weekly grid view, toggle Show employees with no hours to surface employees with zero time for the week. Click Apply, or Clear all to reset.

Click the orange + Time card button from any view. Select Project, Crew (optional), Employee, Date, Start time, End time, and Cost code. Click Save.

Pay types automatically allocated by your overtime rules can now be selected before saving — click Add pay type from the ellipsis menu on the form and confirm the Override overtime rule warning if overriding an automatically allocated type. Note: My Time does not support pay type overrides.

Open or create a time card and click + Split. The split modal supports two modes:

The mode locks on your first input. Remaining hours update in real time. Entry 1 (the start anchor) is always read-only. Click Save.

From the Entries view, expand an employee and click the ellipsis (...) on any entry to edit or delete it. Approved time cards are locked — unapprove first if corrections are needed.

Inline Editing lets you make quick changes right in the table, on both the Entries page and the Review/Edit screen, without opening a separate form. Click a cell to edit it: type directly into Start time, End time, or Payroll notes, or choose from the dropdown for Cost code, Classification, Pay type, Shift, Per diem, and Equipment. Breaks open a small modal instead, since each break has its own type and times. Which fields you can edit depends on the employee's Time Policy — on a start/end (detailed) policy, Total hours is calculated and read-only; on an hours-only (simple) policy, Start/End show as "–" and Total hours is directly editable instead. Every save recalculates totals, overtime for the day and week, and break validation. Note: unlike the time card creation form, the inline Cost code, Classification, and Shift dropdowns don't offer a "Default" option — an actual value must be selected. There's nothing to turn on — Inline Editing works alongside the existing edit form and Bulk Edit.

Bulk Edit is currently available at the project level — not from the Entries page. Navigate to the project and open Daily Logs > Time Cards for the day you want to review. This opens the Review/Edit screen for that project and day, showing every entry logged there. Select the entries you want to change using the checkboxes — checking an employee's box selects all of their entries at once. Once anything is selected, a Bulk edit button appears in the table header. Click it, choose the one field you want to change (for example, updating the cost code across everyone selected in one action), set the new value, and save. This checkbox-based Bulk Edit flow is still specific to the Review/Edit screen — it is not yet available on the Entries page, though Inline Editing (above) now covers quick one-off changes there. See How to Create Time Cards in Raken for full Bulk Edit steps, including which fields can and can't be bulk edited.

Note: Legacy time cards (created before the recent update) can only be edited on the web app — not on mobile.

Click the download icon in the top right. Export options vary by view:

Apply filters before downloading to scope the export to specific employees, projects, or date ranges.

Note: The Time card by worker PDF now groups its detail table by worker, date, and project — one row per combination, rather than one row per individual entry. If an employee had a day split across two cost codes, that day now consolidates into a single row instead of two separate ones. This is a formatting change only; no data is missing.

This whole Time Cards management area requires the Performance Plan. Basic plan accounts don't have Time Cards at all, they use Work Logs instead for company-level manpower and activity tracking, which is a different feature with its own view under Daily Logs.

The banner — "Employees have used multiple time policies in the week" — appears when employees have time cards governed by more than one Time Policy in the same pay period. Click Filter to see employees to identify who is affected and review their entries manually before approving.

Approved time cards are locked. Go to Summary > Bulk actions > Unapprove all (or Unapprove selected) to unlock. Regular employees cannot unapprove their own time cards.

The Entries page now loads fully collapsed by default. Each employee shows as a summary row. Click the arrow next to any employee name to expand their individual time entries, or use the expand all control at the top of the table.

Yes. Drag any column border left or right to resize it. Your column widths are saved per user and persist when you return to the page.

Yes. Use Filters and select the project.

Summary shows one row per employee with pay period totals. Entries shows every individual time card — multiple rows per person when expanded. Use Summary for the big picture; Entries for line-by-line detail.

No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have full visibility across all projects.

Weekly totals are no longer shown on individual time card entries. Go to Time > Summary to see each employee's total hours for the pay period broken down by Regular Time, Overtime, and Total. The Weekly grid view shows day-by-day totals per employee across the week. Overtime is now calculated automatically by the system — you do not need to manually track running totals to determine when OT kicks in.

The report now consolidates each worker's day into one row per worker, date, and project — even if that day included a manually split entry across multiple cost codes. Previously, a split day showed as multiple separate rows. No data is missing; this only changes how it's grouped on the page.

Not yet, for checkbox-based Bulk Edit specifically — that's still only available at the project level, from Daily Logs > Time Cards (the Review/Edit screen). Bulk editing directly within the Entries page is planned for a future release. That said, Inline Editing is now available on the Entries page — click any cell to edit that entry directly, without a form or checkboxes. See Step 7 above for the difference between the two. Confirmed by Sergio Capozzi, September 2026.

Inline Editing lets you click directly into a single cell — on the Entries page or Review/Edit screen — and change that one entry's value on the spot. Bulk Edit is different: you select multiple entries with checkboxes, then apply one field-wide change across all of them at once. Bulk Edit is currently only available on the Review/Edit screen, while Inline Editing works on both the Entries page and Review/Edit. Use Inline Editing for a quick one-off correction; use Bulk Edit when the same change needs to apply to many entries at once.

This is expected. "Default" only appears on the time card creation form, as a placeholder for crew cards where individual values aren't shown yet. The inline editing dropdowns for Cost code, Classification, and Shift on the Entries page and Review/Edit screen require an actual value — there is no "Default" choice available there.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!