The Time tab in the Raken web app is your central place to review and manage all employee time cards across every project. Whether you're checking hours before payroll, looking for discrepancies, or approving time in bulk — everything you need is in one place.

Quick Answer

To manage time cards on the Raken web app:

Click Time in the left navigation.
Click Time cards, then select Summary, Grid, Entries, or Timesheets.
Use the date picker to select your pay period.
Use Filters to narrow results by project, employee, pay type, cost code, and more.
Click the download icon to export a PDF or CSV.

All four views show the same time card data — choose the one that fits your review workflow.

Step-by-Step Instructions

Step 1: Navigate to Time Cards

Log into the Raken web app. Click Time in the left navigation, then click Time cards. You'll see four views: Summary, Grid, Entries, and Timesheets.

Step 2: Choose Your View

Summary — pay-period overview of every employee's total hours, broken down by pay type (RT, OT, DT). Shows approval status, signature status, payroll notes, and attachments. Use this for the big picture before approving time for payroll.

Grid — each employee's hours day by day across the selected week. Use this to spot days with no hours logged or unexpected totals. Use the + button on any row to add a time card directly.

Entries — every individual time card entry grouped by employee. The page loads fully collapsed by default — each employee shows as a summary row with total hours. Click the arrow next to any employee to expand their individual entries, or use the expand/collapse all control at the top. Columns are resizable — drag any column border to adjust width. Column sizes persist by user. Click the ellipsis (...) on any entry to edit or delete it.

Timesheets — a historical list of pay periods. Select any pay period to review or export historical timesheet data.

Step 3: Set the Date Range

Use the date picker to select the time frame. View by Day, Week, Month, or Pay period. Use the forward and back arrows to navigate between periods.

Step 4: Filter the View

Click Filters to narrow results. Available filters include Project, Members, Employee groups, Employee classifications, Status, Pay types, Shifts, and Cost codes. On the Grid view, toggle Show employees with no hours to surface employees with zero time for the week. Click Apply, or Clear all to reset.

Step 5: Add a Time Card

Click the orange + Time card button from any view. Select Project, Crew (optional), Employee, Date, Start time, End time, and Cost code. Click Save.

Pay types automatically allocated by your overtime rules can now be selected before saving — click Add pay type from the ellipsis menu on the form and confirm the Override overtime rule warning if overriding an automatically allocated type. Note: My Time does not support pay type overrides.

Step 6: Split a Time Card on the Web

Open or create a time card and click + Split. The split modal supports two modes:

By start time (default) — enter the start time for each split. Hours are derived automatically.
By hours — type into the Hours column first to lock into this mode. Enter hours for each split. Start times are derived automatically.

The mode locks on your first input. Remaining hours update in real time. Entry 1 (the start anchor) is always read-only. Click Save.

Step 7: Edit or Delete a Time Card

From the Entries view, expand an employee and click the ellipsis (...) on any entry to edit or delete it. Approved time cards are locked — unapprove first if corrections are needed.

Step 8: Download a Report

Click the download icon in the top right. Export options vary by view:

Summary / Entries: Time card by worker CSV · Time card by worker PDF · Foundation Software CSV · Summary CSV
Grid: CSV export

Apply filters before downloading to scope the export to specific employees, projects, or date ranges.

Troubleshooting & FAQ

Why do I see a warning banner about multiple time policies?

The banner — "Employees have used multiple time policies in the week" — appears when employees have time cards governed by more than one Time Policy in the same pay period. Click Filter to see employees to identify who is affected and review their entries manually before approving.

Why can't I edit a time card?

Approved time cards are locked. Go to Summary > Bulk actions > Unapprove all (or Unapprove selected) to unlock. Regular employees cannot unapprove their own time cards.

The Entries page looks different — where did my entries go?

The Entries page now loads fully collapsed by default. Each employee shows as a summary row. Click the arrow next to any employee name to expand their individual time entries, or use the expand all control at the top of the table.

Can I resize the columns on the Entries page?

Yes. Drag any column border left or right to resize it. Your column widths are saved per user and persist when you return to the page.

Can I see time cards from a specific project only?

Yes. Use Filters and select the project.

What's the difference between Summary and Entries?

Summary shows one row per employee with pay period totals. Entries shows every individual time card — multiple rows per person when expanded. Use Summary for the big picture; Entries for line-by-line detail.

Can Project Administrators see all time cards?

No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have full visibility across all projects.

Technical Specifications

Compatibility: Web app only
Offline Capability: No — requires an active connection
Plan Required: All plans for core time card management; Review section (Issues, Photo ID, Clock questions, Per Diem) requires the Performance Plan
Add-on Required: None for core management; Time Clock add-on required for Issues, Photo ID, and Clock questions within Review
Role Required: Account Administrator (all projects) or Project Administrator (assigned projects only)

Considerations

The Entries page loads collapsed by default — expand individual employees or use expand all to see detail rows.
Column widths on the Entries page are resizable and persist per user.
Web splits now support By start time and By hours modes — mode locks on first input.
Pay types allocated by overtime rules can now be overridden before saving — an Override overtime rule warning confirms intent. My Time does not support pay type overrides.
Project Administrators can only view and manage time cards for employees on their assigned projects.
Approved time cards are locked from editing — unapprove before making corrections.
The Review section is available to all Performance Plan customers. Without the Time Clock add-on, only Per Diem is visible under Review.