Entry history gives Account Administrators and Project Administrators a read-only record of what changed on a time card entry, before and after each change, when it happened, and who made it. It's the record you reach for when a worker says their hours are wrong, payroll sees an unexpected total, or you want to know what Raken adjusted automatically.
Entry history is available to all Raken customers and is not tied to a plan tier. There is nothing to turn on.
Quick Answer
To view an entry's history in Raken:
Log into the Raken web app and click Time in the left navigation.
Click Entries.
Find the entry you want to review and open its row menu (···).
Click View history.
Read the timeline of changes, newest first, and expand Entry snapshot on any event to see the full entry as it stood at that moment.
History only covers changes made since Raken began recording them. It is not tied to a plan tier, and there is nothing to turn on.
Step-by-Step Instructions
This feature is available on the Raken web app only, on the Entries page.
Step 1: Open the Entries Page
Log into the Raken web app. Click Time in the left navigation, then click Entries.
Step 2: Open an Entry's History
Find the entry you want to review. Open its row menu (···) and click View history. Employee summary rows don't have a row menu — history is opened per entry. History is available on every entry, including entries that are approved or synced to an integration and locked from editing.
Step 3: Read the Timeline
The Entry history panel opens showing the employee, their employee ID, and the entry's date, project, policy, and time card. Below that is a timeline of events, newest first by default. Each event shows what happened, when, and who did it:
Created shows how the entry came into existence — Time Clock, Supervisor Clock, Kiosk, My Time, or Time Card — along with the starting values. This is only captured when the entry is created; an edit doesn't have a method.
Updated events show each field that changed, with the old value and the new value side by side, plus whether the change was made on web or mobile.
Automatic changes, like an added break or a recalculated overtime total, are credited to Raken system, never to a person, with an info icon explaining the rule that applied.
On a time policy with detailed tracking, Total hours is calculated from the start time, end time, and breaks. Moving a start time shows Total hours changing in the same event, marked derived — nobody typed the new total directly.
Signed off, Approved, and Synced events sit on the same timeline as value changes, so you can see whether an edit came before or after the worker signed. An edit made after sign-off still shows up in the timeline, but it doesn't reset or flag the signature.
Step 4: Expand a Snapshot
Click Entry snapshot at the foot of any event to see the full entry exactly as it stood right after that event. This is how you check what an entry looked like when a worker signed it, or what it would have paid out before a later edit.
Step 5: Filter and Sort
Use the All, Manual, and System tabs to filter the timeline to only the events you need. Click the sort icon to flip between newest first and oldest first.
Troubleshooting & FAQ
Who can see an entry's history?
Account Administrators and Project Administrators. Project Administrators only see history for entries on their assigned projects. Project Members, View only users, Project Workers, and Workers do not see it, and workers cannot view their own history.
Does history go back to before Raken started recording it?
No. History only covers changes made after Raken began recording them. An entry created before that point still shows View history, but its timeline starts at the first change made after recording began, with no Created event and no starting values.
Does it show why a change was made?
No. History shows what changed, when, and who changed it, but not why. The one exception is an automatic change made by Raken system, where an info icon explains the rule that applied, since Raken knows its own rule but can't know a person's reason.
Can I export an entry's history?
Not currently. History is viewed in the Entry history panel in the app.
Is this an audit trail I can use in a legal dispute?
Entry history is an audit trail of changes made in Raken. It records what changed, when, and by whom for changes made through the application, web, mobile, Time Clock, Kiosk, and integrations. It's a policy tool, not a compliance authority, and you're responsible for how the record is used in a dispute or proceeding.
Can I still view history on an approved or synced time card?
Yes. View history stays available on an entry even when editing is locked, whether the entry is approved or has synced to a payroll or ERP integration.
Does history show changes to equipment on a time card entry?
Not currently. Equipment assigned to an entry isn't yet captured in Entry history events, even though other field changes on the same entry are.
A Kiosk sign-off shows the foreman's name, not the worker's — did the foreman sign for the worker?
No. On a Kiosk, the actor credited is whoever has the active Kiosk session — usually the foreman who set up the device. The Signed off event records that the sign-off happened in that session, at that time, not that the foreman signed on the worker's behalf.
How long is history kept?
There's currently no expiration on history.
Technical Specifications
Compatibility: Web app only
Offline Capability: No, requires an active connection
Data Format: Viewed in the app only, no export
Plan Required: None, available to all Raken plans
Add-on Required: None
Role Required: Account Administrator, or Project Administrator for entries on their assigned projects
Considerations
No plan restrictions apply, this feature is available on all Raken plans.
History only covers changes made since Raken began recording them. Nothing from before that point is reconstructed.
View history is available on every entry, including entries locked from editing because they're approved or synced to an integration.
The reason for a change is not captured, except for an automatic change made by Raken system, which shows the rule that applied.
There is no export at this time, history is viewed in the app only.
Equipment changes on a time card entry are not currently captured in Entry history.
An edit made after a worker signs off still appears in the timeline, but it doesn't reset or flag the signature.
This is an audit trail of changes made in Raken, not a tamper-proof or legally certified record. You're responsible for how it's used in a dispute or proceeding.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!