Small Equipment in Raken lets you track counts of tools and consumable items — generators, extension cords, hammers, fans, and anything else your team deploys across projects. Instead of tracking individual serial numbers, Small Equipment tracks total units owned versus units deployed, so you always know what's on-site and what's available.
Quick Answer
To add small equipment in Raken:
Log into the Raken web app and click Company > Equipment > Small equipment.
Click + New equipment.
Enter the Equipment name and Total units, then click Save.
How to Add Small Equipment
Step 1: Navigate to Small Equipment
Log into the Raken web app. Click Company in the left side navigation. Click Equipment to expand it, then click Small equipment.
Step 2: Add a New Item
Click the green + New equipment button in the top right corner. A modal appears with two fields:
Equipment name — the name of the item (e.g., "Generators", "Extension cords", "Hammers")
Total units — the total number of this item your company owns
Click Save. The item is added to the small equipment list.
Step 3: Review the List
The Small equipment list shows each item with columns for Total units, Units deployed, and Units available. As your team deploys and withdraws items to and from projects, these numbers update automatically.
Deploying Small Equipment to a Project
Small equipment is deployed and tracked at the project level. Navigate to Projects > [Project] > Production > Equipment and use the small equipment log to record how many units of each item are on-site. When items are returned, log them as withdrawn. The company-level summary reflects the updated deployment count.
Small Equipment on Mobile
Field supervisors can log small equipment deployment and withdrawal directly from the mobile app. Open the project, tap Production > Equipment, and tap + to add a small equipment entry. Select the item, enter the units deployed or withdrawn, and save.
When adding small equipment from mobile, you can search existing items or tap the + icon to create a new item on the spot — this also adds it to the company-level library.
Troubleshooting & FAQ
What's the difference between small equipment and heavy equipment?
Small Equipment tracks item types by unit count — how many you own and how many are deployed. It's designed for tools and consumables where you track quantities rather than individual assets. Heavy / on-road equipment tracks individual machines by serial number with hours, fuel, maintenance, and deficiency details.
Can I update the total units if I purchase more items?
Yes. Click the ellipsis (…) menu on any small equipment item and select Edit to update the total unit count.
How do I run a small equipment report?
Small equipment reports are available from the project Reports dropdown. The Small equipment snapshot shows current deployment status; the Small equipment history shows a log of all deployment and withdrawal activity.
Technical Specifications
Compatibility: Web app for management; iOS 15+ and Android 10+ for field logging
Offline Capability: Yes — field logging available offline; syncs on reconnect
Plan Required: All plans
Role Required: Account Administrator to manage company library; all project users to log deployment
Considerations
Small equipment tracks unit counts only — there is no serial number or individual asset tracking for small items.
Items added on mobile are automatically added to the company-level library for future use.
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More Questions?
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