Raken's Production Tracking tools give you a complete picture of what's happening on your jobsite — from materials installed and equipment deployed to hours worked by cost code and production quantities tracked against budgets. This article walks through what's included and how to get everything set up before your team starts logging data in the field.
What's in Production Tracking?
Raken's production tracking tools are split between company-level setup and project-level data entry. The full suite includes:
Cost Codes — define the work breakdown structure your team uses to categorize time and production entries
Materials — set up the materials your team tracks quantities against on the job
Equipment — manage your fleet of heavy/on-road equipment and small tools, track deployment, usage hours, and maintenance
Budgets — set planned hour and quantity targets per cost code to track actual vs. estimated progress
Production Quantities — log quantities of work completed against cost codes and materials at the project level
Production Insights — dashboards showing production trends, labor hours, and quantity progress across projects
Certifications — track employee certifications and expiration dates
Labor Map — visualize where your workforce is deployed across projects on a live map
All Production Tracking features require the Performance Plan.
Setup Checklist
Before your field team can log production data, an Account Administrator needs to complete setup in the Raken web app under Company. Work through these steps in order:
Step 1: Set Up Cost Codes
Navigate to Company > Cost codes. Add each cost code your organization uses — each entry requires a Division, Code, and optional Description. Cost codes are available across all projects once added. You can import cost codes in bulk using the upload button. See How to Set Up Cost Codes in Raken.
Step 2: Set Up Materials
Navigate to Company > Materials. Add each material type your team tracks, along with its Unit of Measurement (e.g., lf, sy, sf, cy). Materials are available across all projects for production quantity entries. See How to Set Up Materials in Raken.
Step 3: Set Up Equipment
Navigate to Company > Equipment. Add your heavy/on-road equipment under the Heavy / on-road sub-section, and small tools or consumables under Small equipment. Once added, equipment can be deployed to projects and tracked for hours, mileage, fuel, and maintenance. See Raken Equipment Management — Heavy and On-Road Equipment.
Step 4: Set Up Budgets (Optional)
Budgets let you set planned hour and quantity targets for each cost code on a project, then track how actual field entries compare to those targets in real time. Once a budget is set up, Raken calculates Efficiency, % Completed, and Projected Hours automatically as your team logs time and materials.
Budgets are set up at the project level — navigate to Projects > [Project] > Settings > Production > Budgets.
Click + Add budget to add budget information manually, or click Upload budgets to download the CSV template, fill in your budget data, and upload it in bulk.
For each cost code, enter the budgeted hours and/or budgeted quantity.
Save. Budgets are immediately active for that project.
For the Production section to appear on the daily report PDF, three things must be in place: a budget applied to the cost code, a time card logged against that cost code, and a material entry logged against that cost code.
Who can set up budgets: Any user with the "Can create/edit/delete budgets" permission enabled for their role under Company > Roles & Permissions.
Step 5: Start Logging in the Field
Once cost codes, materials, equipment, and budgets are set up, your supervisors can begin logging production quantities and equipment usage directly from the project in the web app or mobile app. Production data flows automatically into Production Insights dashboards and updates budget progress in real time.
Where to Find Production Tools
Company-Level Setup (Web Only)
All company-level production setup is in the Company section of the left side navigation: Cost codes · Materials · Equipment (Heavy / on-road, Small equipment) · Groups · Certifications
Project-Level Entry (Web + Mobile)
Production data is logged at the project level under Projects > [Project] > Production. Sub-items: Budgets · Materials · Equipment · Insights · Map
Troubleshooting & FAQ
My team can't see cost codes when logging time — why?
Cost codes must be enabled in the Time Policy settings. Navigate to Company > Time > Policies > Edit policy > Settings > Production and toggle on the cost code options.
Do I need to set up cost codes before adding equipment?
No — cost codes, materials, and equipment can be set up independently in any order. However, cost codes must exist before they can be assigned to production quantity entries or equipment logs.
The Production section isn't showing on my daily report PDF — why?
Three things are required: (1) a budget applied to the cost code, (2) a time card logged against that cost code, and (3) a material entry logged against that cost code. Also confirm the Production section is toggled on under Project Settings > Daily Reporting > Report Sections.
Are production tools available on all plans?
No. All Production Tracking features require the Performance Plan. Contact your account manager to upgrade.
Technical Specifications
Compatibility: Web app and mobile app (iOS 15+, Android 10+)
Offline Capability: Yes — production entries on mobile sync on reconnect
Plan Required: Performance Plan
Role Required: Account Administrator for company-level setup; users with "Can create/edit/delete budgets" permission for budget setup; all project users for field data entry
Considerations
All Production Tracking features require the Performance Plan.
Company-level setup (cost codes, materials, equipment) must be completed before field teams can log production data against those items.
Cost codes must be enabled in Time Policy settings for them to appear when employees log time.
Budgets are set up at the project level, not company level. Each project has its own budget.
For production calculations (Efficiency, % Completed, Projected Hours) to display on the daily report, a budget, a time card, and a material entry must all be applied to the same cost code.
Related Articles
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!