Raken's Equipment Management gives you centralized visibility and control over every piece of heavy equipment in your fleet — from deployment status and usage hours to maintenance schedules and deficiency reporting. Everything is managed from one place at the company level, and field teams log daily usage directly from their projects.
Quick Answer
To add and manage heavy equipment in Raken:
Log into the Raken web app and click Company in the left side navigation.
Click Equipment > Heavy / on-road.
Click + New equipment to add a piece of equipment and fill in its details.
Deploy it to a project using the ellipsis (…) > Deploy menu.
How to Add Heavy / On-Road Equipment
Step 1: Navigate to Equipment
Log into the Raken web app. Click Company in the left side navigation. Click Equipment to expand it, then click Heavy / on-road.
Step 2: Add a New Piece of Equipment
Click the green + New equipment button in the top right corner. Fill in the equipment record — fields include:
Equipment name — the name or identifier used by your team (e.g., "#10 Ford F350")
Equipment ID — your internal fleet number
Condition — current condition status
Deployment — which project it's currently deployed to, start date, and end date
Hours tracking — total hours meter, idle hours meter, and total available hours per week
Mileage — enable mileage tracking, odometer type (Miles or Kilometers), and current mileage
Fuel — enable fuel tracking, gauge type, and lifetime fuel consumption
Step 3: Save
Click Save. The equipment appears in the Heavy / on-road list with columns showing Equipment name, Equipment ID, Condition, Deployed to, End date, Total hours meter, and Next maintenance.
Managing Equipment from the List
From the Heavy / on-road list, click the ellipsis (…) menu on any equipment row to access management options:
View — open the full equipment record including info, maintenance schedule, performance dashboard, log history, deficiencies, and notifications
Deploy — assign the equipment to a project
Update condition — update the equipment's condition status without opening the full record
Delete — permanently remove the equipment from Raken
Equipment Record Detail
Each piece of equipment has a detailed record with multiple tabs:
Info — all identification details including type, serial number, make, model, year, ownership, and vendor
Maintenance — set custom maintenance schedules with alerts when service is due
Performance — dashboard showing productivity, fuel consumption, CO₂ emissions, and equipment utilization over time
Log history — complete history of where the equipment has been deployed and for how long
Deficiencies — log and track equipment damage or mechanical issues
Notifications — configure alerts for missing logs, deficiency reports, scheduled maintenance, and rental return dates
Logging Equipment Usage from a Project
Once equipment is deployed to a project, supervisors log daily usage from the project level. Navigate to Projects > [Project] > Production > Equipment and click + Equipment log. Enter the hours in use, hours idle, fuel consumed, and any deficiencies noted. Equipment logs feed into the Performance dashboard and equipment reports.
Troubleshooting & FAQ
Can I see all my equipment across all projects in one view?
Yes. The Company > Equipment > Heavy / on-road list shows every piece of equipment, its current deployment status, and accumulated usage hours — giving you a complete fleet overview without opening individual projects.
How do equipment reports work?
Equipment reports are available from the project Reports dropdown. The Equipment snapshot report shows current deployment status across projects; the Equipment logs report shows daily usage activity. Both can be run on demand or scheduled for automatic delivery.
What's the difference between heavy equipment and small equipment?
Heavy / on-road equipment tracks individual pieces of equipment with full detail — hours, fuel, maintenance, deficiencies. Small equipment tracks counts of items (generators, cords, hammers) by total units and units deployed. See the Small Equipment article for details on managing small tools.
Technical Specifications
Compatibility: Web app for management; iOS 15+ and Android 10+ for field equipment logs
Offline Capability: Yes — equipment logs can be entered on mobile while offline; syncs on reconnect
Plan Required: All plans
Role Required: Account Administrator for company-level management; all project users for logging equipment usage
Considerations
Equipment must be added at the company level before it can be deployed to a project or logged.
Maintenance schedules and notifications are configured per piece of equipment — set them up when adding equipment to ensure your team receives alerts on time.
Deleting a piece of equipment permanently removes it and cannot be undone. Historical log data associated with it will no longer be accessible.
Related Articles
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!