Raken's equipment reports give you a complete record of how your equipment is deployed and used across all your projects — from a snapshot of current fleet status to a detailed log of daily usage activity. Reports can be run on demand or scheduled for automatic delivery.
Quick Answer
To run an equipment report in Raken:
Log into the Raken web app and click Projects in the left navigation.
Click the Reports button in the top right.
Select Equipment snapshot or Equipment logs, configure your parameters, and click Send.
Report Types
Equipment Snapshot
The Equipment Snapshot gives you a point-in-time overview of your entire fleet across all projects. For each piece of equipment it shows:
Equipment name and Equipment ID
Equipment category, type, make, model, year, and serial number
Ownership and vendor name
Condition and deployment status (Deployed to, location, start date, days on site, end date)
Hours in use, hours idle, and total available hours
Utilization %
Mileage and fuel consumed
Use this report to audit your fleet, identify underutilized equipment, and track rental return dates.
Equipment Logs
The Equipment Logs report shows detailed daily usage activity across your projects. For each log entry it includes:
Date, project, and created by
Equipment name, ID, category, type, make, model, year, and serial number
Condition, deployment location, and operator
Cost code division, code, and description
Hours in use, hours idle, mileage, fuel consumed
Deficiency reported and fault codes
Description and attachments
Use this report for job costing, maintenance audits, and verifying that equipment logs are being completed daily.
Small Equipment Reports
Two reports cover small equipment. The Small equipment snapshot shows current deployment counts across projects (total units, units deployed, units available per item). The Small equipment history shows a full log of all deployment and withdrawal activity over a selected time range.
How to Run an Equipment Report
Step 1: Navigate to Reports
Log into the Raken web app. Click Projects in the left side navigation. Click the blue Reports button in the top right corner of the Projects page.
Step 2: Select the Report Type
From the reports dropdown, select the equipment report you want to run: Equipment snapshot, Equipment logs, Small equipment snapshot, or Small equipment history.
Step 3: Configure Report Parameters
Set your parameters:
Project scope — all projects, or select specific projects
Date range — for log-based reports, select the time period you want to cover
Recipients — enter the email addresses to receive the report
Step 4: Send or Schedule
Click Send to run the report immediately and deliver it to the specified recipients. To schedule the report for recurring automatic delivery, toggle Schedule and set your preferred frequency and delivery time before saving.
Troubleshooting & FAQ
The Equipment snapshot shows no data — why?
The snapshot only includes equipment that has been added under Company > Equipment > Heavy / on-road. If no equipment has been added, the report will be empty.
The Equipment logs report is missing entries — why?
Equipment log entries are created at the project level when supervisors log daily equipment usage under Production > Equipment. If your team hasn't been logging daily entries, they won't appear in the report. Check that equipment has been deployed to the project and that field supervisors are completing equipment logs.
Can I export equipment reports to Excel?
Equipment reports are delivered as CSV files, which can be opened directly in Excel or imported into other tools.
Technical Specifications
Compatibility: Web app only
Export format: CSV
Delivery: Email (on demand or scheduled)
Plan Required: All plans
Role Required: Account Administrator or Project Administrator
Considerations
Equipment must be actively logged by field teams for the Equipment logs report to contain meaningful data.
Schedule recurring snapshots for fleet-level audits — weekly or monthly snapshots give you a useful trend record over time.
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More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!