Raken's production and equipment reports give project managers and equipment coordinators a clear picture of material usage, cost code tracking, and fleet status. This article covers all seven production and equipment report types available from the Projects Reports menu.
How to Access Production & Equipment Reports
Log into the Raken web app. Click Projects in the left navigation and open your project. Click the Reports button in the top right corner, then select the report type from the dropdown.
Production Quantities Report
The Production quantities report exports material quantity data logged against cost codes, including budgeted vs. actual quantities and percentage completed. Use it to track production progress and flag budget variances.
What's Included
The XLS export includes: Material, Cost code, Total quantity for the selected period, Budgeted quantity, and % Completed.
How to Run
Click Reports and select Production quantities.
Select your Project scope.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send to run once, or use the Scheduled tab to automate delivery.
Format: XLS and CSV
Delivery: Email — you will receive separate download links for the XLS and CSV versions.
Production Summary Report
The Production summary report provides an aggregated view of production activity across your selected projects for a given period. It summarizes hours and quantities logged by cost code, giving management a quick read on where work is concentrated.
How to Run
Click Reports and select Production summary.
Select your Project scope.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Production Worksheet Report
The Production worksheet report exports a detailed line-item breakdown of all production entries, organized by cost code. It supports cost code filtering and includes an option to include entries with no cost code assigned.
How to Run
Click Reports and select Production worksheet.
Select your Project — this report is run per project (not across multiple projects).
Search and select Cost codes to filter the report, or leave blank to include all cost codes.
Toggle Include entries with no cost code if needed.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send.
Format: CSV
Equipment Snapshot Report
The Equipment snapshot report exports a point-in-time view of all heavy equipment across your account — including deployment status, location, utilization percentage, hours in use, hours idle, mileage, and fuel consumption. It's the fastest way to see where all your assets are and how they're being used.
What's Included
The CSV export includes 27 columns: Equipment name, Equipment ID, Equipment category, Equipment type, Make, Model, Year, Serial number, Ownership, Vendor name, Rate, Rate period, Rental return date, Condition, Deployed to, Location, Start date, Days on site, End date, Hours in use, Hours idle, Total available hours, Utilization %, Odometer type, Current mileage, Fuel gauge type, Fuel consumed.
How to Run
Click Reports and select Equipment snapshot.
Select your Project scope.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send to run once, or use the Scheduled tab to automate recurring delivery.
Format: CSV
Equipment Log Report
The Equipment logs report exports daily equipment activity records — including operator, hours in use, hours idle, fuel consumption, mileage, cost codes, and deficiency descriptions — for a selected project and time frame.
What's Included
The CSV export includes 33 columns: Date, Created by, Equipment name, Equipment ID, Equipment category, Equipment type, Make, Model, Year, Serial number, Ownership, Vendor name, Condition, Deployed to, Job number, Location, Status, Operator, Operator EID, Cost code division, Cost code #, Cost code description, Hours in use, Hours idle, End mileage, Odometer type, Fuel consumed, Fuel gauge type, Description, Deficiency reported, Fault codes, Deficiency descriptions, Attachments.
How to Run
Click Reports and select Equipment logs.
Select your Project scope.
Select your Time frame — options include Current day, Current week, Bi-weekly, Current month, or Specific time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Small Equipment Snapshot Report
The Small equipment snapshot report exports a current inventory view of small tools and equipment across your projects — showing units deployed, total units, utilization percentage, and units available per project.
What's Included
The CSV export includes: Project name, Equipment name, Units deployed, Total units, Total units %, Total available.
How to Run
Click Reports and select Small equipment snapshot.
Enter the recipient email address in Send to.
Click Send to run once, or use the Scheduled tab to automate delivery.
Format: CSV
Note: The Small equipment snapshot does not require a project scope or time frame selection — it exports the current snapshot across all projects.
Small Equipment History Report
The Small equipment history report exports a log of all small equipment deployment and withdrawal activity across your projects for a selected time frame. Use it to track where tools have been, identify losses, and audit inventory movement.
What's Included
The CSV export includes: Date, Project name, Equipment name, Logged by, Units deployed, Units withdrawn, Units lost/stolen, Total units on-site, Total units.
How to Run
Click Reports and select Small equipment history.
Select your Project scope.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Troubleshooting & FAQ
The Production quantities report shows no data — why?
Production quantity data comes from materials logged in your Daily logs or Production section. If your team hasn't logged any material quantities for the selected project and time frame, the report will be empty. Confirm that Production Tracking is enabled and that your field team is logging materials.
Can I filter the Production worksheet to a specific cost code?
Yes. Use the Cost codes search field in the report modal to select one or more specific cost codes. Leave the field blank to include all cost codes in the export.
What's the difference between the Equipment snapshot and the Equipment logs report?
The Equipment snapshot is a point-in-time view of asset status — it shows where each piece of equipment currently is and its utilization metrics. The Equipment logs report is a historical activity record — it shows what happened with each piece of equipment on each day, including operator, hours, fuel, and deficiencies.
Technical Specifications
Compatibility: Web app only
Offline Capability: No — requires an active connection
Delivery method: Email (from no-reply@rakenapp.com)
File formats: CSV (all reports); XLS also available for Production quantities
Plan Required: Performance Plan required for Production Tracking reports (Production quantities, Production summary, Production worksheet)
Role Required: Account Administrator or Project Administrator
Considerations
Production reports (Production quantities, Production summary, Production worksheet) require Production Tracking to be active on your account. Contact us at help@rakenapp.com to learn more about upgrading.
Equipment data must be entered by your team in Raken before it appears in any equipment report — the reports reflect what has been logged, not live GPS or sensor data.
The Small equipment snapshot runs as a current-state export with no time frame filter — it reflects what is deployed across your projects at the moment the report is run.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!