Raken's Equipment Management gives you centralized visibility and control over every piece of heavy equipment in your fleet — from deployment status and usage hours to maintenance schedules and deficiency reporting. Everything is managed from one place at the company level, and field teams log daily usage directly from their projects.
Quick Answer
To add and manage heavy equipment in Raken:
Log into the Raken web app and click Company in the left side navigation.
Click Equipment > Heavy / on-road.
Click + New equipment to add a piece of equipment and fill in its details.
Deploy it to a project using the ellipsis (…) > Deploy menu.
Note: All equipment management — adding equipment, viewing equipment details, maintenance, reports, deficiencies — is on the web app only. Mobile is for logging daily equipment usage from a project only.
How to Add Heavy / On-Road Equipment
Step 1: Navigate to Equipment
Log into the Raken web app. Click Company in the left side navigation. Click Equipment to expand it, then click Heavy / on-road.
Step 2: Add a New Piece of Equipment
Click the green + New equipment button in the top right corner. Fill in the equipment record — fields include:
Equipment name — the name or identifier used by your team (e.g., "#10 Ford F350")
Equipment ID — your internal fleet number
Equipment category and type — classification of the equipment
Make, Model, Year, Serial number — asset identification details
Condition — current condition status
Deployment — which project it's currently deployed to, start date, and end date
Hours tracking — total hours meter, idle hours meter, and total available hours per week
Mileage — enable mileage tracking, odometer type (Miles or Kilometers), and current mileage
Fuel — enable fuel tracking, gauge type, and lifetime fuel consumption
Step 3: Save
Click Save. The equipment appears in the Heavy / on-road list.
Managing Equipment from the List
From the Heavy / on-road list, click the ellipsis (…) menu on any equipment row to access management options:
View — open the full equipment record including info, maintenance schedule, performance dashboard, log history, deficiencies, and notifications
Deploy — assign the equipment to a project
Update condition — update the equipment's condition status without opening the full record
Delete — permanently remove the equipment from Raken
Equipment Record Detail
Each piece of equipment has a detailed record with multiple tabs. All of these are accessible from the web app only:
Info — all identification details including type, serial number, make, model, year, ownership, and vendor
Maintenance — set custom maintenance schedules with alerts when service is due
Performance — dashboard showing productivity, fuel consumption, CO₂ emissions, and equipment utilization over time
Log history — complete history of where the equipment has been deployed and for how long
Deficiencies — log and track equipment damage or mechanical issues
Notifications — configure alerts for missing logs, deficiency reports, scheduled maintenance, and rental return dates
Logging Equipment Usage from a Project (Web + Mobile)
Once equipment is deployed to a project, supervisors log daily usage from the project level. This is the only equipment function available on mobile. Navigate to Projects > [Project] > Production > Equipment and click or tap + Equipment log. Enter the hours in use, hours idle, fuel consumed, and any deficiencies noted.
What mobile can do: Log daily equipment usage (hours, fuel, deficiencies) from a project.
What mobile cannot do: View or edit equipment details (name, ID, category, type, make, model, year, serial number), access maintenance schedules, view performance dashboards, view log history, or manage notifications. All of these require the web app.
Assigning Equipment to Time Cards
Equipment can now be assigned to a time card at the point of entry on both web and mobile. When creating or editing a time card, click or tap Equipment to select a piece of equipment from your fleet. An Equipment cost code field appears inside the equipment drawer so you can assign a cost code specifically to that equipment's usage — separate from the time card's primary cost code.
Equipment and equipment cost codes assigned to a time card are preserved when the time card is copied, split, or edited.
Troubleshooting & FAQ
Is Equipment Management available on all Raken plans?
No. Equipment Management requires the Performance Plan. It is not available on the Basic plan.
Can I view equipment details like make, model, serial number, or category on the mobile app?
No. Equipment detail fields — including name, Equipment ID, category, type, make, model, year, and serial number — are only visible and editable in the Raken web app under Company > Equipment > Heavy / on-road. The mobile app only supports logging daily usage from a project.
Can I see all my equipment across all projects in one view?
Yes. The Company > Equipment > Heavy / on-road list shows every piece of equipment, its current deployment status, and accumulated usage hours. This view is web only.
How do equipment reports work?
Equipment reports are available from the project Reports dropdown. The Equipment snapshot report shows current deployment status; the Equipment logs report shows daily usage activity. Both can be run on demand or scheduled. Reports are web only.
What's the difference between heavy equipment and small equipment?
Heavy / on-road equipment tracks individual pieces of equipment with full detail — hours, fuel, maintenance, deficiencies. Small equipment tracks counts of items (generators, cords, hammers) by total units and units deployed.
Technical Specifications
Compatibility: Web app only for all equipment management (adding, viewing details, maintenance, reports, deficiencies, notifications). iOS 15+ and Android 10+ for field equipment usage logging and time card assignment only.
Offline Capability: Yes — equipment usage logs can be entered on mobile while offline; syncs on reconnect.
Plan Required: Performance Plan
Role Required: Account Administrator for company-level management; all project users for logging equipment usage
Considerations
Equipment Management requires the Performance Plan. Not available on Basic plan.
Mobile is for logging daily equipment usage and assigning equipment to time cards only. All other equipment functions — viewing details, maintenance schedules, performance dashboards, deficiencies, notifications — require the web app.
Equipment assigned to a time card can have its own cost code via the Equipment cost code picker — separate from the time card's primary cost code.
Equipment and equipment cost code selections are preserved when time cards are copied, split, or edited.
Equipment must be added at the company level before it can be deployed to a project or assigned to a time card.
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More Questions?
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