Raken offers two separate sign-off workflows for time cards — supervisor approval and worker sign-off. Supervisor approval confirms that hours are accurate and locks the time card from further edits. Worker sign-off lets employees acknowledge that their own hours are correct before payroll is processed. Both workflows help ensure your team gets paid accurately and on time.

To approve time cards as a supervisor (web):

Approved time cards are locked from editing. Only supervisors and Account Administrators can unapprove a time card to unlock it.

Log into the Raken web app. Click Company in the left navigation, then click Time > Approvals. Toggle on Supervisor approvals. Set the day and time you want Raken to send approval reminder notifications.

This is optional — you can approve at any time without setting up notifications.

Click Time in the left navigation, then click Time cards > Summary. Use the date picker to select the pay period.

The Summary view shows columns for Employee, Group, Status, Signature, Payroll notes, Attachments, RT, OT, DT, and Total. The Status column shows how many entries have been approved (e.g., "0 of 3 approved"). The Signature column shows whether the employee has signed off.

If a warning banner appears — "Employees have used multiple time policies in the week" — click Filter to see employees to identify who is affected and review carefully before approving.

To approve all at once: click Bulk actions > Approve all. To approve specific employees: check the checkbox next to their name, then click Bulk actions > Approve selected.

You can also approve from the Entries view — check individual time card entries, then use Bulk actions.

Once approved, the Status badge updates to show all entries approved. Approved time cards are locked — they cannot be edited, signed, or deleted until unapproved.

From the Summary view, click Bulk actions > Unapprove all — or select individual employees first and use Unapprove selected. Once unapproved, the time card is unlocked for editing, signing, or deleting. Regular employees cannot unapprove their own time cards.

Worker sign-off is separate from supervisor approval. It allows employees to acknowledge their own hours are accurate before the pay period closes.

Click Company in the left navigation, then click Time > Approvals. Toggle on Employee sign-off. Set the day and time for sign-off notifications. Customize the disclaimer text if needed.

To ensure all employees receive sign-off notifications via text, make sure each team member has a valid phone number saved in their profile.

On the scheduled day and time, workers receive a text message with a link. Tapping the link opens a web page to review and sign off on their outstanding time cards.

Log into the Raken mobile app. Tap Time in the bottom navigation. Tap the Review tab. Tap Sign off. Tap an employee's name. Tap the ellipsis (...) in the top right and select Add signature. Tap the orange Complete button.

The Review tab also shows Approvals, Time card issues, Photo ID, and Clock questions — all in one place. Sign-off and approval here apply to the selected crew.

Navigate to Time > Time cards > Summary. The Signature column shows Unsigned (grey) or Signed (green) for each employee. Use this as your final check before exporting to payroll.

Click Bulk actions > Send reminders to notify all employees with unsigned time cards.

Click the download icon in the top right of the Summary view. Select Time card by worker PDF — includes weeks, projects, cost codes, totals, and signatures for all workers.

Supervisor approval confirms accuracy and locks the time card — it's the admin's formal sign-off for payroll. Worker sign-off is the employee's acknowledgment that their hours are correct. Both can be used independently or together.

Yes. Check the checkbox next to specific employees or entries, then use Bulk actions > Approve selected.

Use Bulk actions > Unapprove all or Unapprove selected to unlock the time card. Only supervisors and Account Administrators can do this.

No. Workers can sign off via the text message link — no app required. Workers with the app can also sign off under Time > Review > Sign off.

How to Manage Time Cards on the Web

Employee Time Card Reports

How to Create Time Cards in Raken

Raken Time Cards Overview

Getting Started With Time Tracking in Raken

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!