Time Cards in Raken let supervisors and admins record hours for individual employees or entire crews — from the field or the office. Whether you're entering a simple 8-hour day, splitting time across multiple cost codes, capturing equipment usage, or managing a crew of 20, Raken's time card tools keep payroll data accurate, organized, and ready to export.

To create a time card in Raken:

Time Cards require the Performance Plan. A Basic plan account cannot create time cards at all, Basic accounts have access to Work Logs only. See the FAQ below.

Log into the Raken web app. Click Time in the left navigation, then click Entries.

Click the orange + Time card button. The form opens with fields for: Project, Crew (optional), Employee, Date, Start time, End time, Total, Add break, and Cost code — plus an Equipment field if Time & Equipment is enabled on your account.

Select the Project. To create a time card for an entire crew at once, select a Crew. For individual employees, leave Crew blank and select one or more Employees.

Note: If you're typing to search for a name, selecting or deselecting an employee automatically clears the search box and keeps your cursor in the field — so you can immediately type the next name without manually clearing the search first.

The Date pre-fills to today — change it if needed. Enter Start time and End time by typing, or use the clock icon to open a scrollable time picker. Total hours calculates automatically.

Note: To create a 0-hour time card (for example, to document an absence with a payroll note), enter the same time in both the Start time and End time fields for detailed entry, or enter 0 for simple entry. 0-hour entries do not require a cost code, regardless of your time policy — the requirement re-applies as soon as hours are added to the entry, whether on create, edit, or bulk edit.

Click Add break +. Enter duration or start/end time depending on your Time Policy settings.

Select the Cost code. If none applies, leave as Default. For 0-hour entries, this field isn't required at all — see the note above.

If Equipment Tracking is enabled for your account (Company > Time Settings > Advanced), select equipment used from the Equipment field. On a single-employee card, that worker is set as the operator automatically; on a crew card, you'll designate an operator for each piece added. On web, one piece of equipment can be added per card at creation — add more by editing the time card after saving. See How to Track Equipment on Time Cards in Raken for full details.

Click the ellipsis (...) next to the Cost code field to access: Add pay type · Add shift · Add classification · Add per diem · Add payroll note.

Pay types automatically allocated by your overtime rules show an Override overtime rule option and can be selected before saving.

On web, any field you add here is remembered as a preference for your browser — the next New Time Card you create will include that field automatically, so you don't have to re-add it every time. Remove a field the same way (the menu item switches to "Remove [field]" once it's added) and future new time cards will leave it out again. This only affects which fields show up — it doesn't carry over the values themselves.

Click the orange Save button.

Navigate to Time > Entries. Click the dropdown arrow next to the employee's name to expand their entries, then click the entry you want to open. Update the fields and click Save.

Bulk Edit is reached at the project level — not from the global Time > Entries page. Navigate to the project and open Daily Logs > Time Cards for the day you want to review; this opens the Review/Edit screen for that project and day, showing every entry logged there. Select the entries you want to change using the checkboxes — checking an employee's box is a shortcut that selects all of that employee's entries.

You can select up to 50 entries at once, including across different employees. Once anything is selected, the table header changes to show how many entries are selected along with a Bulk edit button — there is no + or ellipsis (...) menu involved in this flow. Click Bulk edit, choose the one field you want to change (for example, Cost code or Breaks), set the new value, and save. Repeat for another field if you need to change more than one thing. The checkbox-based Bulk Edit flow described here is still specific to the Review/Edit screen — it is not yet available on the Entries page (on either web or mobile). See Inline Editing below for a different way to make quick changes directly on the web Entries page.

A bulk edit only ever changes the single field you picked, on only the entries you selected — nothing else on those entries is touched, including punch start/end times. Two fields are worth knowing before you apply a bulk edit, since they don't both work the same way: a bulk-applied Break is added alongside each entry's existing breaks rather than replacing them, while a bulk-applied Per diem selection does replace whatever was previously set. There is no undo for a bulk edit once saved, so double-check your selection and the value before confirming.

The Review/Edit screen also has its own customizable columns, the same way the Entries page does — click the ⚙ (gear) icon to choose and reorder visible columns, with your choice remembered going forward. Default visible columns: Start time, End time, Breaks, Cost code, Payroll note, Total hours. Classification, Pay type, Shift, Per diem, Equipment, and Equipment cost code can be added via the selector. This is a separate preference from the Entries page, so customizing one doesn't change the other. The Entries page additionally shows its own context columns — Date, Employee ID, Project, and Status — since it spans multiple days and projects rather than one project and day.

Note: Some fields in the Bulk edit menu may appear greyed out. This means the edit isn't valid for every entry you've selected — for example, Start/End time only bulk-edits when every selected entry uses detailed time tracking, and Cost code only bulk-edits when every selected entry is on the same project. Narrow your selection to enable the option. Equipment and equipment cost code can't be bulk edited at all — they're edited one entry at a time, since equipment is tied to a specific operator. Project and Date also can't be bulk edited — use Move (for project) or Copy plus delete the original (for date) instead. Entries locked by an integration sync (already pushed to an ERP) can't be selected for bulk edit at all.

Inline editing lets you update most fields directly in the table, without opening a separate form. Click a cell to edit it: type directly into Start time, End time (or open the scrollable time picker from the clock icon), Total hours, or Payroll notes, or choose from the dropdown for Cost code, Classification, Pay type, Shift, Equipment, and Equipment cost code. Per diem uses a chevron multi-select. Breaks open a small modal instead, since a break is several fields (type, times, duration) that vary by the entry's break-tracking policy.

Not editable inline, on either screen: Project, Date, Worker and worker details, Created/Modified, Source, and Status/Approval info — these still require the full time card form.

Note: Unlike the time card creation form, the inline Cost code, Classification, and Shift dropdowns don't include a "Default" option — you'll need to pick an actual value from the list when inline editing these fields.

The Pay type cell shows hours broken out per pay type, including any automatic overtime allocation. Editing it lets you select one specific pay type, or choose "Automatically allocate" to let Raken's overtime rules handle it.

Equipment cost code stays disabled until equipment is set on that entry — set the Equipment field first, then the cost code becomes editable (it also offers an "Auto" option).

Which fields you can edit depends on the employee's Time Policy. On a start/end (detailed) policy, Total hours is calculated automatically and shows read-only. On an hours-only (simple) policy, Start time and End time show as "–" and Total hours can be edited directly instead.

Every save recalculates the entry's total hours, overtime for that day and the rest of the week, and re-runs break validation. Inline editing is available on both the Entries page and the Review/Edit screen — there's nothing to turn on, and it works alongside the existing time card form and Bulk Edit. Locked entries — either already synced to an integration or already approved — are read-only on both screens; no inline edit affordances are shown on those.

If a crew member arrives late or was left off a time card, you don't need to build their entry from scratch. From Time > Entries, click the ellipsis (...) on the entry you want to copy and select Copy. Employee selection opens blank — select just the employee(s) you need to add. The form arrives pre-filled with the times, breaks, and cost code from the entry you copied, so you only need to adjust anything that's different for the new employee before saving.

The web split modal supports two input modes — By start time (default) or By hours. Both columns are always visible. The mode locks implicitly with your first input — whichever column you type into first locks all rows to that mode. The inactive column becomes read-only and shows derived values. Entry 1 (the start anchor) is always read-only.

Open or create a time card. Click + Split. The Split hours modal opens.

By start time — enter the start time for each split entry. Hours are derived automatically.

By hours — enter the hours for each split entry. Start times are derived automatically. Type into the Hours column first to lock into this mode.

Remaining hours update in real time as you add splits. You cannot allocate more hours than the time card total.

Select the Cost code for each split entry. Click + Add split to add more. Click Save. Split entries appear as separate line items.

Note: Each split entry must have hours associated with it to save. If no hours are entered on a split, that entry will be removed on save. If the original entry had equipment assigned, equipment carries over to each split automatically — no need to re-add it.

There are two paths to create a time card on mobile:

Tap the + button in the top right.

Select the Project. Select a Crew for group entry, or leave blank and select individual employees.

Select the Date. Tap Start time or End time. Total hours calculates automatically.

Note: To create a 0-hour time card, enter the same time in both Start time and End time fields (detailed entry), or enter 0 hours (simple entry). 0-hour entries do not require a cost code, regardless of your time policy — the requirement re-applies as soon as hours are added.

Tap Break time and enter details per your Time Policy settings.

Tap Cost code and select the appropriate code. If none applies, leave as Default. For 0-hour entries, this field isn't required at all — see the note above.

If Equipment Tracking is enabled for your account, tap the Equipment field to add equipment used. Mobile supports adding multiple pieces of equipment with different operators directly on this form — matching how crews commonly share equipment in the field. See How to Track Equipment on Time Cards in Raken for full steps.

Tap the ellipsis (...) at the top right for: Split · Pay type · Classification · Shift · Per diem · Payroll note.

Pay types automatically allocated by your overtime rules can be overridden before saving — tap Pay type, select the pay type, and confirm the Override overtime rule warning.

Note: Fields you add here persist as a device-local preference, the same way they do on web — the next New Time Card you create will include the same fields automatically. This applies on both iOS and Android.

Tap the checkmark ✓ in the top right.

Live on iOS and Android: Mobile now has the same field-level Bulk Edit model used on web — select multiple entries, then change one field at a time across all of them, instead of replacing every field on a time card at once. The previous all-fields behavior isn't going away — it's kept as a separate Replace all option in the same menu.

Requires an app update. Bulk edit will not appear until the app is updated to the latest version — if you don't see it, update the app first (see How to Update the Raken App on iOS and Android).

Bulk Edit is available from the Review screen (while creating a time card, before saving) and the Edit screen (on an already-saved time card) — there's no separate Entries-page or Time-tab version of Bulk Edit on mobile yet (see note below). Tap the ellipsis (...) menu and choose Bulk edit for the new field-level experience, or Replace all for the previous all-fields-at-once behavior. To limit a bulk edit to a single employee's entries, open Bulk edit from that employee's own entries screen instead of the full Review/Edit screen.

Equipment restriction: Replace all keeps the old limitation — it can't be used on a time card with equipment assigned. The new Bulk edit option has no such restriction: you can use it freely on entries with equipment assigned, you just can't bulk-edit the Equipment field itself (the same rule as web) — every other field remains editable in bulk, including Start time, End time, and Cost code.

The selection screen opens with nothing selected, entries listed grouped by employee. Tap individual entries to select them, or tap Select all next to an employee's name to select every entry belonging to that employee. The ellipsis (...) menu at the top offers Select all N (every entry across every employee) and Deselect all, plus Show all details / Hide all details to expand or collapse every entry's extra details (like Classification) at once — you can also expand or collapse one entry at a time with its own control. A running count ("N Employees (N entries)") stays on screen as you select.

Once at least one entry is selected, an Edit button appears. Tap it to open the field menu — the same 10 fields, in the same order, as the web bulk edit menu (Start time, End time, Total hours, Breaks, Cost code, Classification, Pay type, Shift, Per diem, Payroll note). Fields that aren't valid for every entry in your current selection (for example, Total hours when a selected entry uses detailed time tracking) are greyed out. This differs by platform: on Android, tapping a greyed-out field shows the reason it's disabled; on iOS, a greyed-out field can't be tapped and shows no reason — narrow your selection if a field you need is unavailable.

Tapping a field opens its own "Edit [field]" screen. If every selected entry already shares the same value, that value shows pre-filled. If the values differ across entries, the screen opens blank with a mixed-values banner warning you that applying a value here will set all selected entries to match.

After applying one field, you're returned to the selection screen with your entries still selected, so you can immediately edit a second field without reselecting. There's no separate confirmation message — the updated values shown on each entry's card are the confirmation that the edit applied.

Per diem and Payroll note work a little differently from the other fields: applying either one blank clears whatever was previously set on the selected entries, rather than leaving the existing value in place.

The break fields shown during bulk edit now match what your Time Policy's break tracking actually requires — for example, only Start time and Duration appear if that's all the policy calls for, instead of every break field regardless of setup. You can add additional breaks and set a break type the same way you would when editing an entry individually. Bulk-applied breaks are added alongside each entry's existing breaks, the same as on web — they don't replace what's already there.

If a single employee has multiple time card entries for the day (for example, from a Split), you can bulk edit just their entries the same way — tap the ellipsis (...) on their entries and select Bulk edit. This option only appears once an employee has more than one entry; with just one entry, edit it directly instead.

Tap the checkmark ✓ at the top to apply your bulk edits, or the ✕ to discard them. On a new time card you haven't saved yet, bulk edits are staged and only take effect once you finish creating the card by tapping Done. On an existing time card you're editing, bulk edits are held the same way — they don't save as you go the way web does — so you'll see an unsaved-changes notice reminding you to tap Apply (the ✓ on Review/Edit) to actually save them; tapping ✕ instead discards them after that warning.

An entry locked by an integration sync can't be selected for mobile bulk edit — sync applies to the whole time card. Unlike web, an approved entry on mobile can still be selected and bulk edited; approval alone doesn't lock it out on mobile the way it does on web.

Mobile Bulk Edit does not add inline editing — there's still no way to tap directly into a single cell the way you can on web.

Looking ahead: bulk edit on mobile's Entries page (matching the Review/Edit-only scope above) is planned as a future release — no date to share yet.

On the Review screen, tap the ellipsis (...) on the entry you want to copy and select Copy. Employee selection opens blank — select just the employee(s) you need to add, and the form arrives pre-filled with the times, breaks, and cost code from the entry you copied. Adjust anything that's different, then save. This matches how Copy already works on web — a fast way to add a late-arriving worker with the same shift details as the rest of the crew, without having to build their entry from scratch.

Open or create a time card. Tap the ellipsis (...) at the top right and tap + Split. The form defaults to By time mode on first use — after that it opens in whichever mode you last used.

To switch modes: Tap the ellipsis (...) in the nav bar and select Split by hours (or Split by time to switch back). The mode locks once you enter a value on any split.

By time: Enter the split time for each entry. Hours are derived and shown read-only.

By hours: Enter the hours for each entry. Start times are derived and shown read-only.

Select the Cost code for each split. Tap ✓ to save.

Fields like Pay type, Classification, and Shift added on the Split form persist as a device-local preference and stay in sync with the New Time Card form's own field choices — on both iOS and Android.

Reordering splits (Android): Press and hold the drag handle on any split card to drag it to a new position. The cost code and hours travel with the card and start times recalculate automatically. You can also use Move up / Move down from the split card menu. The Start and End cards cannot be reordered. iOS support coming in a future update.

Note: Split by hours (as an input mode) and drag-and-drop reorder are currently available on Android only. iOS support is coming in a future update. This is separate from field persistence on the Split form, which is now on both platforms.

Work Logs track manpower and activity by company — best for GCs tracking subcontractor headcount, and available on all plans including Basic. Time Cards track individual employee hours for payroll, and require the Performance Plan. Use Time Cards when you need payroll-ready records per employee and are on the Performance Plan; use Work Logs on Basic or whenever you just need manpower/activity tracking.

No, this is expected. Time Cards require the Performance Plan. A Basic plan account cannot create any time card, not even a simple supervisor-entered one. Basic accounts can log hours and activity through Work Logs instead (company-level manpower tracking, not individual payroll records). If payroll-ready, per-employee time tracking is needed, the account will need to upgrade to Performance.

This is intentional — surfacing unique values for every crew member during creation would make the form unmanageable. Edit individually after saving if specific cost codes are needed. Note this "Default" option is specific to the time card creation form — it isn't offered in the inline editing dropdowns for Cost code, Classification, or Shift on the Entries page or Review/Edit screen.

They're in the ellipsis (...) menu on the time card form. On web: next to the cost code field. On mobile: top right of the form.

Yes — on both web and mobile. Pay types automatically allocated by your overtime rules can be overridden at the point of entry. The Override overtime rule warning will appear to confirm your intent. Note: My Time on web does not support pay type overrides. My Time on web also does not offer an Add break field when creating a time card.

Yes — on web and on Android mobile. Open the split modal and type into the Hours column first (web) or select Split by hours from the ellipsis menu (mobile). The mode locks once you enter a value. iOS mobile support for this input mode is coming in a future update — note this is separate from Split form field persistence, which is on both platforms.

Yes — on mobile via either the Time tab or Project Tools > [Project] > Daily Logs > Time Cards. Entries sync when connection is restored.

Weekly totals are in the Summary view — not on individual time card entries. On web: Time > Time Cards > Summary. On mobile: Time > Summary tab. These views show each employee's total hours broken down by RT, OT, and Total for the selected pay period.

Yes. For detailed entry (start/end time), enter the same time in both fields — this now saves correctly as a 0-hour card on web, iOS, and Android, matching simple entry. For simple entry, enter 0 hours. A payroll note is supported but not required. A cost code is not required on 0-hour entries, regardless of your time policy — the requirement comes back automatically the moment hours are added to the entry, whether that happens on create, edit, or bulk edit. Keep in mind: 0-hour time cards are limited to a single entry — any splits you add will be removed on save unless each split has hours associated with it.

Equipment capture requires the Performance Plan and must be turned on by an Account Administrator at Company > Time Settings > Advanced (Equipment Tracking). It's off by default. See How to Track Equipment on Time Cards in Raken for setup steps.

Yes. Fields added via the ellipsis menu persist as a device-local preference on mobile, the same way they do in the browser on web — this applies to both the New Time Card form and the Split form, on both iOS and Android.

Bulk Edit now changes exactly one field at a time — for example, just Cost code, or just Breaks — across up to 50 entries you select, rather than replacing every field on a single time card at once. This protects data like punch times from being accidentally overwritten when you only meant to fix one thing. It's reached at the project level (Daily Logs > Time Cards for a specific day) — not from the global Entries page. Select entries with the checkboxes on Review/Edit, and a Bulk edit button appears in the table header — click it to choose the field you want to change.

Inline Editing lets you click directly into a single cell in the table — on the Entries page or the Review/Edit screen — and change that one entry's value on the spot, without opening a form or selecting anything first. Bulk Edit is different: you select multiple entries with checkboxes, then apply one field-wide change across all of them at once. On web, Bulk Edit is currently only available on the Review/Edit screen, while Inline Editing is available on both the Entries page and Review/Edit. Mobile has Bulk Edit but not Inline Editing at all. Use Inline Editing for a quick one-off correction; use Bulk Edit when the same change needs to apply to many entries at once.

The system only offers a bulk edit option when it's valid for every entry in your current selection. If your selection mixes entries on different time policies, different projects, or different break setups, some options will be disabled. On web, hover the disabled option for an explanation. On mobile, this differs by platform: Android shows the reason when you tap the greyed-out field; iOS shows no reason at all. Either way, narrow your selection to the entries the edit applies to, and the option will become available.

Use Copy on an existing entry from the same day rather than creating a new time card from scratch. Click or tap the ellipsis (...) on any entry, select Copy, and choose just the employee(s) you need to add. The new entry arrives pre-filled with the same times, breaks, and cost code as the one you copied — adjust anything that's different, then save. Available on web, iOS, and Android.

Yes — click the ⚙ (gear) icon on the Review/Edit screen to add, remove, or reorder columns like Classification, Pay type, Shift, or Per diem, the same way you would on the Entries page. These are two separate preferences, though — customizing columns on one screen does not carry over to the other. The Entries page also shows extra context columns (Date, Employee ID, Project, Status) that Review/Edit doesn't need, since Review/Edit is scoped to one project and day already.

Not currently, on web or mobile — there is no undo for a bulk edit once it's applied. Double-check your selection and the value you're setting before saving. If a bulk edit needs correcting afterward, the affected entries can be edited individually or bulk-edited again to set the correct value.

On web, the entry is likely locked by an integration sync (for example, already pushed to an ERP system) or already approved — both lock an entry out of bulk edit and inline editing there. On mobile, only a sync lock excludes an entry from selection; an approved entry can still be selected and bulk edited on mobile, unlike on web.

This depends on the employee's Time Policy. On a start/end (detailed) policy, Total hours is always calculated from Start time and End time, so it stays read-only — edit the Start or End time cell instead. On an hours-only (simple) policy, there's no Start/End time to calculate from, so Total hours becomes directly editable and Start/End show as "–".

This is expected — the "Default" option only appears on the time card creation form (as a placeholder for crew cards where individual values aren't shown yet). The inline editing dropdowns for Cost code, Classification, and Shift on the Entries page and Review/Edit screen require an actual value to be selected; there is no "Default" choice in those dropdowns.

Equipment cost code stays disabled on an entry until that entry has an Equipment value set — it depends on which piece of equipment is assigned. Set the Equipment field first; the cost code field (which also offers an "Auto" option) becomes editable once equipment is set.

Project and Date are never editable inline, on either screen — along with Worker and worker details, Created/Modified, Source, and Status/Approval info. Use Move to change a project, or Copy plus delete the original to change a date.

Yes — mobile now has the same field-level Bulk Edit model used on web: select multiple entries, then change one field at a time, instead of replacing every field at once. It's reached via the ellipsis (...) menu on the Review or Edit screen, where you'll now see both Bulk edit (the new field-level option) and Replace all (the previous all-fields behavior, kept as a separate option). This does not add inline editing to mobile — there's still no way to tap directly into a single cell the way you can on web. You'll need to update your app to see it — it won't appear on an older version.

Depends which option you use. Replace all (the previous bulk edit behavior) keeps the old restriction — it still can't be used on a time card with equipment assigned. The new field-level Bulk edit option removes that restriction: you can use it on entries with equipment assigned, the only limitation is that the Equipment field itself can't be bulk-edited (the same rule web already follows, since equipment is tied 1:1 to an operator). Every other field — Start time, End time, Cost code, Classification, and more — remains editable in bulk even when equipment is involved.

Confirm you're actually on the latest app version rather than just assuming the update applied — open the App Store or Google Play Store listing for Raken; if it says Open rather than Update, you're current. If you are current and still don't see it, close and fully reopen the app, then check the Review or Edit screen specifically — Bulk edit does not appear on the Entries page or Time tab yet, only from Review/Edit.

Yes, most likely — mobile doesn't show a separate confirmation message after a bulk edit applies. The updated values you see on each entry's card are the confirmation. Keep in mind this is still staged: on a new time card, it only becomes permanent when you tap Done; on an existing one, you still need to tap Apply (the ✓ on Review/Edit) to save it.

Yes. Unlike most bulk edit fields, applying Per diem or Payroll note blank intentionally clears whatever was already set on the selected entries, rather than leaving the existing value untouched. Only apply these fields in a bulk edit when you mean to set or clear them for the whole selection.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!