Time Cards in Raken let supervisors and admins record hours for individual employees or entire crews — from the field or the office. Whether you're entering a simple 8-hour day, splitting time across multiple cost codes, capturing equipment usage, or managing a crew of 20, Raken's time card tools keep payroll data accurate, organized, and ready to export.

To create a time card in Raken:

Time Cards require the Performance Plan. A Basic plan account cannot create time cards at all, Basic accounts have access to Work Logs only. See the FAQ below.

Log into the Raken web app. Click Time in the left navigation, then click Entries.

Click the orange + Time card button. The form opens with fields for: Project, Crew (optional), Employee, Date, Start time, End time, Total, Add break, and Cost code — plus an Equipment field if Time & Equipment is enabled on your account.

Select the Project. To create a time card for an entire crew at once, select a Crew. For individual employees, leave Crew blank and select one or more Employees — each selected employee shows as a removable chip in the field, so it's easy to see everyone on a larger crew and remove anyone if needed.

Note: If you're typing to search for a name, selecting or deselecting an employee automatically clears the search box and keeps your cursor in the field — so you can immediately type the next name without manually clearing the search first.

The Date pre-fills to today — change it if needed. Enter Start time and End time by typing, or use the clock icon to open a scrollable time picker. Total hours calculates automatically.

Note: To create a 0-hour time card (for example, to document an absence with a payroll note), enter the same time in both the Start time and End time fields for detailed entry, or enter 0 for simple entry. 0-hour entries do not require a cost code, regardless of your time policy — the requirement re-applies as soon as hours are added to the entry, whether on create, edit, or bulk edit.

Click Add break +. Enter duration or start/end time depending on your Time Policy settings.

Select the Cost code. If none applies, leave as Default. For 0-hour entries, this field isn't required at all — see the note above.

If Equipment Tracking is enabled for your account (Company > Time Settings > Advanced), select equipment used from the Equipment field. On a single-employee card, that worker is set as the operator automatically; on a crew card, you'll designate an operator for each piece added. On web, one piece of equipment can be added per card at creation — add more by editing the time card after saving. See How to Track Equipment on Time Cards in Raken for full details.

Click the ellipsis (...) next to the Cost code field to access: Add pay type · Add shift · Add classification · Add per diem · Add payroll note.

Pay types automatically allocated by your overtime rules show an Override overtime rule option and can be selected before saving.

On web, any field you add here is remembered as a browser preference — your next New Time Card will include it automatically. Remove a field the same way (the menu switches to "Remove [field]") and future cards leave it out again. This only affects which fields show up, not the values themselves.

Click the orange Save button.

Navigate to Time > Entries. Click the dropdown arrow next to the employee's name to expand their entries, then click the entry you want to open. Update the fields and click Save. The ellipsis (...) on any entry also offers Delete, Copy, Move, and View history — see the dedicated sections below for Copy, and the How to View Time Card History in Raken article for View history.

Bulk Edit works the same way on two screens: the Review/Edit screen (navigate to a project, then Daily Logs > Time Cards for a specific day) and the Entries page (Time > Entries, spanning multiple days and projects at once). Select entries with the checkboxes — checking an employee's box selects all of their entries.

Once anything is selected, click Bulk edit in the table header, choose the one field to change, set the new value, and save. A few things to know:

Click a cell to edit it directly, without opening a form.

Inline editing is available on both the Entries page and the Review/Edit screen — there's nothing to turn on, and it works alongside the time card form and Bulk Edit. Locked entries (synced to an integration or already approved) are read-only on both screens, though View history remains available from the ellipsis menu.

If a crew member arrives late or was left off a time card, you don't need to build their entry from scratch. From Time > Entries, click the ellipsis (...) on the entry you want to copy and select Copy. Employee selection opens blank — select just the employee(s) you need to add. The form arrives pre-filled with the times, breaks, and cost code from the entry you copied, so you only need to adjust anything that's different for the new employee before saving.

The web split modal supports two input modes — By start time (default) or By hours. Both columns are always visible. The mode locks implicitly with your first input — whichever column you type into first locks all rows to that mode. The inactive column becomes read-only and shows derived values. Entry 1 (the start anchor) is always read-only.

Open or create a time card. Click + Split. The Split hours modal opens.

Remaining hours update in real time as you add splits. You cannot allocate more hours than the time card total.

Select the Cost code for each split entry. Click + Add split to add more. Click Save. Split entries appear as separate line items.

Note: Each split entry must have hours associated with it to save. If no hours are entered on a split, that entry will be removed on save. If the original entry had equipment assigned, equipment carries over to each split automatically — no need to re-add it.

There are two paths to create a time card on mobile:

Tap the + button in the top right.

Select the Project. Select a Crew for group entry, or leave blank and select individual employees.

Select the Date. Tap Start time or End time. Total hours calculates automatically.

Note: To create a 0-hour time card, enter the same time in both Start time and End time fields (detailed entry), or enter 0 hours (simple entry). 0-hour entries do not require a cost code, regardless of your time policy — the requirement re-applies as soon as hours are added.

Tap Break time and enter details per your Time Policy settings.

Tap Cost code and select the appropriate code. If none applies, leave as Default. For 0-hour entries, this field isn't required at all — see the note above.

If Equipment Tracking is enabled for your account, tap the Equipment field to add equipment used. Mobile supports adding multiple pieces of equipment with different operators directly on this form — matching how crews commonly share equipment in the field. See How to Track Equipment on Time Cards in Raken for full steps.

Tap the ellipsis (...) at the top right for: Split · Pay type · Classification · Shift · Per diem · Payroll note.

Pay types automatically allocated by your overtime rules can be overridden before saving — tap Pay type, select the pay type, and confirm the Override overtime rule warning.

Note: Fields you add here persist as a device-local preference, the same way they do on web, on both iOS and Android.

Tap the checkmark ✓ in the top right.

Live on iOS and Android: Mobile now has the same field-level Bulk Edit model used on web — select multiple entries, then change one field at a time, instead of replacing every field on a time card at once. The previous all-fields behavior is kept as a separate Replace all option in the same menu.

Requires an app update. Bulk edit will not appear until the app is updated to the latest version — if you don't see it, update the app first (see How to Update the Raken App on iOS and Android).

Bulk Edit is available from the Review screen (while creating a time card) and the Edit screen (on an already-saved one) — there's no separate Entries-page or Time-tab version on mobile. Tap the ellipsis (...) menu, then:

To limit a bulk edit to one employee's entries, open Bulk edit from that employee's own entries screen instead of the full Review/Edit screen.

The selection screen opens with nothing selected, entries grouped by employee. Tap individual entries, or tap Select all next to an employee's name to select all of their entries. The ellipsis (...) menu at the top offers Select all N (every employee), Deselect all, and Show/Hide all details to expand or collapse every entry's extra details at once. A running count ("N Employees (N entries)") stays on screen as you select.

Once at least one entry is selected, tap Edit to open the field menu — the same 10 fields as web, in the same order (Start time, End time, Total hours, Breaks, Cost code, Classification, Pay type, Shift, Per diem, Payroll note).

The break fields shown during bulk edit match what your Time Policy's break tracking actually requires — for example, only Start time and Duration appear if that's all the policy calls for. You can add breaks and set a break type the same way as editing an entry individually. Bulk-applied breaks are added alongside each entry's existing breaks, the same as on web.

If a single employee has multiple entries for the day (for example, from a Split), tap the ellipsis (...) on their entries and select Bulk edit to edit just those. This only appears once an employee has more than one entry.

Tap ✓ to apply your bulk edits, or ✕ to discard them. On a new time card, edits are staged and only take effect when you tap Done. On an existing card, edits are held the same way — you'll see an unsaved-changes notice reminding you to tap Apply (the ✓ on Review/Edit) to save them.

An entry locked by an integration sync can't be selected for mobile bulk edit. Unlike web, an approved entry on mobile can still be selected and bulk edited.

Mobile Bulk Edit does not add inline editing — there's still no way to tap into a single cell the way you can on web. Mobile also doesn't have Bulk Edit on the Entries page — only from Review and Edit. This is unchanged even though web's Entries page now has Bulk Edit.

On the Review screen, tap the ellipsis (...) on the entry you want to copy and select Copy. Employee selection opens blank — select just the employee(s) you need to add, and the form arrives pre-filled with the times, breaks, and cost code from the entry you copied. Adjust anything that's different, then save. This matches how Copy already works on web — a fast way to add a late-arriving worker with the same shift details as the rest of the crew.

Open or create a time card. Tap the ellipsis (...) at the top right and tap + Split. The form defaults to By time mode on first use — after that it opens in whichever mode you last used.

Choosing which employees to split: the Split form shows an Employee(s) field, the same pattern used on the New Time Card form.

To switch modes: Tap the ellipsis (...) in the nav bar and select Split by hours (or Split by time to switch back). The mode locks once you enter a value on any split.

Select the Cost code for each split. Tap ✓ to save.

Fields like Pay type, Classification, and Shift added on the Split form persist as a device-local preference and stay in sync with the New Time Card form — on both iOS and Android.

Reordering splits (Android): Press and hold the drag handle on any split card to move it. Cost code and hours travel with the card, and start times recalculate automatically. You can also use Move up / Move down from the split card menu. The Start and End cards cannot be reordered.

Note: Split by hours (input mode) and drag-and-drop reorder are currently available on Android only. This is separate from field persistence on the Split form, which is on both platforms.

Work Logs track manpower and activity by company — best for GCs tracking subcontractor headcount, and available on all plans including Basic. Time Cards track individual employee hours for payroll, and require the Performance Plan. Use Time Cards when you need payroll-ready records per employee and are on the Performance Plan; use Work Logs on Basic or whenever you just need manpower/activity tracking.

No, this is expected. Time Cards require the Performance Plan. A Basic plan account cannot create any time card, not even a simple supervisor-entered one. Basic accounts can log hours and activity through Work Logs instead (company-level manpower tracking, not individual payroll records). If payroll-ready, per-employee time tracking is needed, the account will need to upgrade to Performance.

This is intentional — surfacing unique values for every crew member during creation would make the form unmanageable. Edit individually after saving if specific cost codes are needed. Note this "Default" option is specific to the time card creation form — it isn't offered in the inline editing dropdowns for Cost code, Classification, or Shift on the Entries page or Review/Edit screen.

They're in the ellipsis (...) menu on the time card form. On web: next to the cost code field. On mobile: top right of the form.

Yes — on both web and mobile. Pay types automatically allocated by your overtime rules can be overridden at the point of entry. The Override overtime rule warning will appear to confirm your intent. Note: My Time on web does not support pay type overrides. My Time on web also does not offer an Add break field when creating a time card.

Yes — on web and on Android mobile. Open the split modal and type into the Hours column first (web) or select Split by hours from the ellipsis menu (mobile). The mode locks once you enter a value. This input mode isn't currently available on iOS mobile — note this is separate from Split form field persistence, which is on both platforms.

Yes — on mobile via either the Time tab or Project Tools > [Project] > Daily Logs > Time Cards. Entries sync when connection is restored.

Weekly totals are in the Summary view — not on individual time card entries. On web: Time > Time Cards > Summary. On mobile: Time > Summary tab. These views show each employee's total hours broken down by RT, OT, and Total for the selected pay period.

Yes. For detailed entry (start/end time), enter the same time in both fields — this saves correctly as a 0-hour card on web, iOS, and Android, matching simple entry. For simple entry, enter 0 hours. A payroll note is supported but not required. A cost code is not required on 0-hour entries, regardless of your time policy — the requirement comes back automatically the moment hours are added to the entry, whether that happens on create, edit, or bulk edit. Keep in mind: 0-hour time cards are limited to a single entry — any splits you add will be removed on save unless each split has hours associated with it.

Equipment capture requires the Performance Plan and must be turned on by an Account Administrator at Company > Time Settings > Advanced (Equipment Tracking). It's off by default. See How to Track Equipment on Time Cards in Raken for setup steps.

Yes. Fields added via the ellipsis menu persist as a device-local preference on mobile, the same way they do in the browser on web — this applies to both the New Time Card form and the Split form, on both iOS and Android.

Yes. Bulk Edit now works the same way on both screens: select entries with the checkboxes — up to 50, spanning multiple days and projects on the Entries page — then click Bulk edit, choose the field to change, set the new value, and save. Only the one field you pick changes; nothing else on those entries is touched.

Inline Editing lets you click directly into a single cell in the table — on the Entries page or the Review/Edit screen — and change that one entry's value on the spot, without opening a form or selecting anything first. Bulk Edit is different: you select multiple entries with checkboxes, then apply one field-wide change across all of them at once. On web, both are now available on both the Entries page and the Review/Edit screen. Mobile has Bulk Edit but not Inline Editing at all. Use Inline Editing for a quick one-off correction; use Bulk Edit when the same change needs to apply to many entries at once.

The system only offers a bulk edit option when it's valid for every entry in your current selection. If your selection mixes entries on different time policies, different projects, or different break setups, some options will be disabled. On web, hover the disabled option for an explanation. On mobile, this differs by platform: Android shows the reason when you tap the greyed-out field; iOS shows no reason at all. Either way, narrow your selection to the entries the edit applies to, and the option will become available.

Two ways, and both add the worker directly to the time card already on file, not a separate one:

Yes — click the ⚙ (gear) icon on the Review/Edit screen to add, remove, or reorder columns like Classification, Pay type, Shift, or Per diem, the same way you would on the Entries page. These are two separate preferences, though — customizing columns on one screen does not carry over to the other. The Entries page also shows extra context columns (Date, Employee ID, Project, Status) that Review/Edit doesn't need, since Review/Edit is scoped to one project and day already.

Not currently, on web or mobile — there is no undo for a bulk edit once it's applied. Double-check your selection and the value you're setting before saving. If a bulk edit needs correcting afterward, the affected entries can be edited individually or bulk-edited again to set the correct value.

On web, the entry is likely locked by an integration sync (for example, already pushed to an ERP system) or already approved — both lock an entry out of bulk edit and inline editing there. On mobile, only a sync lock excludes an entry from selection; an approved entry can still be selected and bulk edited on mobile, unlike on web.

This depends on the employee's Time Policy. On a start/end (detailed) policy, Total hours is always calculated from Start time and End time, so it stays read-only — edit the Start or End time cell instead. On an hours-only (simple) policy, there's no Start/End time to calculate from, so Total hours becomes directly editable and Start/End show as "–".

This is expected — the "Default" option only appears on the time card creation form (as a placeholder for crew cards where individual values aren't shown yet). The inline editing dropdowns for Cost code, Classification, and Shift on the Entries page and Review/Edit screen require an actual value to be selected; there is no "Default" choice in those dropdowns.

Equipment cost code stays disabled on an entry until that entry has an Equipment value set — it depends on which piece of equipment is assigned. Set the Equipment field first; the cost code field (which also offers an "Auto" option) becomes editable once equipment is set.

Project and Date are never editable inline, on either screen — along with Worker and worker details, Created/Modified, Source, and Status/Approval info. Use Move to change a project, or Copy plus delete the original to change a date.

Yes — mobile now has the same field-level Bulk Edit model used on web: select multiple entries, then change one field at a time, instead of replacing every field at once. It's reached via the ellipsis (...) menu on the Review or Edit screen, where you'll now see both Bulk edit (the new field-level option) and Replace all (the previous all-fields behavior, kept as a separate option). This does not add inline editing to mobile — there's still no way to tap directly into a single cell the way you can on web. You'll need to update your app to see it — it won't appear on an older version. Mobile still has no Entries-page version of Bulk Edit; that remains Review/Edit-only even though web's Entries page now has it.

Depends which option you use. Replace all (the previous bulk edit behavior) keeps the old restriction — it still can't be used on a time card with equipment assigned. The new field-level Bulk edit option removes that restriction: you can use it on entries with equipment assigned, the only limitation is that the Equipment field itself can't be bulk-edited (the same rule web already follows, since equipment is tied 1:1 to an operator). Every other field — Start time, End time, Cost code, Classification, and more — remains editable in bulk even when equipment is involved.

Confirm you're actually on the latest app version rather than just assuming the update applied — open the App Store or Google Play Store listing for Raken; if it says Open rather than Update, you're current. If you are current and still don't see it, close and fully reopen the app, then check the Review or Edit screen specifically — Bulk edit does not appear on the Entries page or Time tab, only from Review/Edit.

Yes, most likely — mobile doesn't show a separate confirmation message after a bulk edit applies. The updated values you see on each entry's card are the confirmation. Keep in mind this is still staged: on a new time card, it only becomes permanent when you tap Done; on an existing one, you still need to tap Apply (the ✓ on Review/Edit) to save it.

Yes. Unlike most bulk edit fields, applying Per diem or Payroll note blank intentionally clears whatever was already set on the selected entries, rather than leaving the existing value untouched. Only apply these fields in a bulk edit when you mean to set or clear them for the whole selection.

Yes. On the Entries page, click the ellipsis (...) on any entry and select View history for a read-only record of every change, the old and new value for each field, when it happened, and who made it, including changes Raken made automatically. It stays available even on locked (approved or synced) entries. See How to View Time Card History in Raken for the full walkthrough.

On the Split form, the Employee(s) field defaults to every employee on the card. Tap it to open the same selection drawer used elsewhere, and deselect anyone the split shouldn't apply to — they'll keep the card's original, unsplit entry instead. This is available when creating a new time card and from Bulk edit > Split; it doesn't apply when splitting from an already-saved entry's individual Edit screen.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!