How to Manage Time Cards on the Web

The Time tab in the Raken web app is your central place to review and manage all employee time cards across every project. Whether you're checking hours before payroll, looking for discrepancies, or approving time in bulk — everything you need is in one place.

To manage time cards on the Raken web app:

All four views show the same time card data — choose the one that best fits your review workflow.

Log into the Raken web app. Click Time in the left side menu. Click Time cards to expand the sub-menu. You'll see four views: Summary, Grid, Entries, and Timesheets.

This is the recommended starting point for any pre-payroll review. All time cards across all projects are visible here, regardless of which project they were entered from.

Select the view that matches your current task.

The Summary view gives you a pay-period overview of every employee's total hours, broken down by pay type — Regular Time (RT), Overtime (OT), Double Time (DT), and more. Each row shows the employee's name, group, approval status, signature status, payroll notes, and attachments.

Use Summary when you need to see the big picture across your workforce before approving time for payroll.

The Grid view shows each employee's hours day by day across the selected week — columns for Monday through Sunday with a weekly total. Use the + button on any row to add a time card directly from this view.

Use Grid when you want to quickly spot days where employees have no hours logged or where totals look unexpected.

The Entries view shows every individual time card entry grouped by employee. Each entry shows the date, project, cost code, start time, end time, breaks, total hours, status, and pay type. Click the ellipsis (...) menu on any entry to edit or delete it.

Use Entries for a detailed line-by-line review before the end of a pay period — ideal for catching missing cost codes or incorrect start/end times.

The Timesheets view shows a historical list of pay periods for your organization. Select any pay period to review its timesheet data.

Use Timesheets when you need to reference or export time from a previous pay period.

Use the date picker at the top of the page to select the time frame you want to review. You can view by Day, Week, Month, or Pay period. Click the forward and back arrows to navigate between periods.

Click the Filters button to narrow results. Available filters vary by view but include:

On the Grid view, you can also toggle Show employees with no hours to display employees who have not logged any time for the selected week.

Click Apply to update the view. Click Clear all to reset filters.

Click the orange + Time card button in the top right corner of any view to create a new time card. Select the Project, Crew (optional), Employee, and Date. Enter Start time, End time, and Cost code. Click the orange Save button.

For more detail on creating time cards including crew entry, splits, and advanced options, see How to Create Time Cards in Raken.

From the Entries view, click directly on any time card entry to open it for editing. You can also click the ellipsis (…) menu to the right of any entry and select Edit to update hours, cost codes, breaks, or pay types. Select Delete to remove the entry.

Approved time cards are locked and cannot be edited. Unapprove the time card first if corrections are needed.

Click the download icon in the top right corner of the page. Available export options vary by view:

Apply filters before downloading to scope the export to specific employees, projects, or date ranges.

For scheduled time card reports sent by email, see Employee Time Card Reports.

The banner — "Employees have used multiple time policies in the week" — appears on Summary, Grid, and Entries when employees have time cards governed by more than one Time Policy in the same pay period. This can affect daily and weekly overtime allocation. Click Filter to see employees to identify which employees are affected and review their entries manually.

Approved time cards are locked from editing. Only supervisors and Account Administrators can unapprove a time card. To make corrections, go to Summary, click Bulk actions, and select Unapprove all — or unapprove individual entries. Once unapproved, the time card is unlocked for editing, signing, or deleting. Regular employees cannot unapprove their own time cards.

Yes. Use the Filters button and select the project you want to view. The view will update to show only time cards from that project.

Summary shows totals per employee for the pay period — one row per person. Entries shows each individual time card — multiple rows per person. Use Summary for the big picture, Entries for line-by-line detail.

No. Project Administrators can only see time cards for employees on their assigned projects. Account Administrators have visibility across all projects.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!