As projects evolve, you may need to put work on hold or retire completed jobs. Raken lets you set each project to Active, Inactive, or Deleted so your project list stays organized and your dashboard stays clean.

Quick Answer

To change a project's state:

Log into the Raken Web App.
Click Projects and select the project.
Scroll down in the left side menu, click Settings, then select General.
In the Info section, find the Project State dropdown.
Select the desired state and click Save.

How to Change a Project's State on the Web

Step 1: Open Your Project

Log into the Raken Web App. Click Projects in the left side navigation bar and select the project you want to update.

Step 2: Open Project Settings

Scroll down in the left side menu and click Settings. Select General.

Step 3: Change the Project State

In the Info section near the bottom of the page, find the Project State dropdown. Select the state that applies:

Active — Projects you and your team are currently working on.
Inactive — Projects that are on hold or no longer being worked on.
Deleted — Projects that are complete or were created in error.

Step 4: Save

Click the Save button in the top right corner of the page.

Troubleshooting and FAQ

Will Inactive or Deleted projects still appear on my dashboard?

No. Inactive and Deleted projects are hidden from your project list and dashboard on both web and mobile. This keeps your active workspace focused.

Can I recover a Deleted project?

Yes. Change the Project State back to Active or Inactive at any time to restore visibility. Deleting a project in Raken does not permanently remove the data.

Does changing a project state affect existing reports?

No — the underlying data is never deleted. All reports and information remain fully intact regardless of project state; changing the state doesn't erase or alter anything. That said, you can't view or download an Inactive or Deleted project's reports while it's in that state. Attempting to open the project prompts an Activate project confirmation ("This project is currently inactive or deleted. Do you want to activate this project?") — click Activate to instantly restore full access. Nothing is lost in the process; this is just a required step before you can view anything inside the project again.

Before I set a project to Inactive or Deleted, how do I download all my reports for my records?

You don't need to rush a bulk export purely to preserve your data — as noted above, nothing is deleted when the state changes. But keep in mind that once a project is Inactive or Deleted, you'll need to reactivate it (a one-click confirmation) before you can open it and view or download anything again. If you'd rather have a complete export on hand without needing to reactivate later, use the bulk download options on the Compliance page before changing the state: standard Daily reports can be bulk downloaded for a date range as a ZIP file, and Super Daily reports have their own separate bulk download button under Compliance > Completed > Super Dailys. See Daily Reports in Raken for full steps on both.

How do I reactivate an Inactive or Deleted project to view its reports again?

Navigate to the project as you normally would (via Projects, or a saved/shared link). Raken will show an Activate project prompt: "[Project name] is currently inactive or deleted. Do you want to activate this project?" Click Activate to restore full access immediately — all reports, time cards, and other data are exactly as they were, nothing needs to be re-entered or re-downloaded.

Technical Specifications

Compatibility: Web app only
Offline Capability: No — requires an active connection
Data Format: N/A
Plan Required: All plans
Add-on Required: None
Role Required: Account Administrator or Project Administrator

Considerations

Set completed projects to Deleted to keep your dashboard focused on active work.
Use Inactive for projects temporarily on hold — this preserves the data while removing the project from your daily view.
Reports and data are never deleted when a project's state changes.
Opening an Inactive or Deleted project requires reactivating it first. Trying to open one prompts an Activate project confirmation — click Activate to instantly restore full access to reports and data. There's no way to view or download from an Inactive or Deleted project without this step.

How to Create a Project in Raken

How to Create a Project from the Raken Mobile App

How to Change Project Settings in Raken

Daily Reports in Raken