Raken's time card reports give payroll administrators and project managers the data they need to process hours, flag exceptions, and compare scheduled vs. actual labor. This article covers the three time-card-related reports available from the Projects Reports menu.
How to Access Time Card Reports
Log into the Raken web app. Click Projects in the left navigation and open your project. Click the Reports button in the top right corner, then select the report type from the dropdown.
Note: Additional time card export options are also available directly from the Time tab (Time cards views). See How to Run Employee Time Card Reports for more detail.
Time Card by Worker Report
The Time card by worker report exports a detailed breakdown of employee time card data for a selected period. It includes hours worked, pay types, cost codes, scheduled vs. actual times, variance, and payroll notes — organized by employee across one or more projects.
What's Included
The CSV export includes the following columns: Date, Employee name, EID, Crew name, Project, Classification, Scheduled start, Actual start, Scheduled end, Actual end, Planned hours, Actual hours, Variance (hrs), Payroll notes.
Sort order: Workers sort by Last Name → First Name. Entries within each worker sort by Date → Start Time → End Time → Project → Cost Code. This is now consistent across all Time card by worker exports regardless of view or date range.
How to Run
Click Reports and select Time card by worker.
Select your Project scope — Active projects, Active and inactive projects, Selected projects, or Selected project groups.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send to run once, or use the Scheduled tab to set up recurring automated delivery.
Format: CSV and PDF
Delivery: Email — you will receive a message from Raken with a download link when the file is ready.
Time Card Violations Report
The Time card violations report flags time card exceptions that may require review — such as missed punches, employees clocking in or out outside the project geofence, or other anomalies recorded during clock in/out.
How to Run
Click Reports and select Time card violations.
Select your Project scope.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Labor Hours Report
The Labor hours report compares scheduled hours (from Resource Scheduling) against actual hours entered on time cards.
How to Run
Click Reports and select Labor hours.
Select your Project scope.
Select your Time frame. Note: The Labor hours report cannot run for date ranges longer than 30–31 days. Use Custom timeframe in 30-day segments if needed.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Troubleshooting & FAQ
What format should I use for payroll processing?
Use the Time card by worker CSV for most payroll workflows. For Foundation Software, use the Foundation Software CSV export available from the Time tab.
Can I filter the Time card by worker report to a specific employee or crew?
The Projects Reports version exports all employees for the selected project scope and time frame. For more granular filtering, use the download options directly from Time > Time cards views.
Can I schedule the Time card by worker report to arrive every pay period?
Yes. Use the Scheduled tab in the report modal to configure recurring delivery.
The Labor hours report shows no scheduled hours — why?
The Labor hours report pulls scheduled data from Resource Scheduling. If no shifts have been created for the selected period and project, the scheduled hours columns will be empty.
The Labor hours report returns an error when I select "Entire duration of project."
The Labor hours report cannot run for date ranges longer than 30–31 days — "Entire duration of project" will error for projects longer than that. Use Custom timeframe and break the report into 30-day segments instead.
Technical Specifications
Compatibility: Web app only
Offline Capability: No — requires an active connection
Delivery method: Email (from no-reply@rakenapp.com)
File format: CSV (all reports); PDF (Time card by worker)
Plan Required: All plans for Time card by worker and Time card violations; Labor hours requires Resource Scheduling (Performance Plan)
Role Required: Account Administrator or Project Administrator
Considerations
All Time card by worker exports sort consistently: Last Name → First Name → Date → Start Time → End Time → Project → Cost Code.
The Labor hours report requires Resource Scheduling to be active and cannot run for date ranges over 30–31 days.
Time card violations data is generated from Time Clock entries — accounts not using Time Clock will see limited or no violation data.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!