Resource Scheduling in the Raken mobile app gives supervisors and project managers the power to coordinate labor and equipment from anywhere. By moving scheduling to the field, you ensure that your team always has the most up-to-date information about their assignments, project locations, and shift expectations.
Quick Answer
To create a schedule on mobile:
Open the Raken mobile app and tap Schedule in the bottom navigation bar.
Tap the orange + button.
Enter the Title, Project, Date, and Times.
Assign Cost Codes and Employees.
Set the Repeat interval and Notification preferences.
Tap Save.
Step-by-Step Instructions
Step 1: Navigate to Schedule
Open the Raken mobile app. Tap the Schedule button in the navigation bar at the bottom of the screen.
Step 2: Open the New Shift Form
Tap the orange + button in the bottom right corner to start a new shift.
Step 3: Define Shift Details
Title: Name the shift (e.g., "Concrete Pour" or "Site Cleanup").
Project: Select the project where the work is occurring.
Start Date & Times: Define exactly when the work begins and ends.
Repeat: Choose if this shift occurs once, Weekly, or Monthly.
Step 4: Assign Work and Staff
Cost Codes: Select one or multiple cost codes to track the type of work being performed.
Employees: Select the individual workers or crews needed for this shift.
Step 5: Set Notifications and Context
Notifications: Toggle this on to alert employees via email or SMS when the shift is saved.
Description: Provide specific goals, safety notes, or responsibilities for the team.
Step 6: Save
Tap Save in the top right corner.
Important: Automated shift notifications will only be sent if the worker's Raken profile includes a current email address or phone number.
Managing and Viewing Schedules
Editing Existing Shifts
From the Schedule tab, tap the specific shift you wish to modify.
Adjust any details (Time, Staff, Project, etc.).
Tap Save.
If the shift is part of a series, select This and following events or All events to determine how the change propagates.
To delete a shift: swipe left over the shift and tap the red trash icon that appears.
Adjusting Your View
Tap the ellipsis (...) menu in the top right corner to access view options:
Filters: Filter by specific Employees, Projects, or Cost Codes.
Day View: Swipe through each day of the week as a separate, detailed screen.
List View: Scroll a continuous vertical list where each day shows its assigned shifts.
Troubleshooting & FAQ
Why didn't my team get a notification about their new shift?
Notifications require a valid email or phone number in the employee's profile. Check Company > Employees in the web app to confirm contact info is current.
Can I change a recurring shift for just one day?
Yes. When you edit a repeating shift and tap Save, Raken will ask if you want to apply changes to just that event, all future events, or every event in the series.
How will workers see their schedule?
Employees receive a text message with their scheduled shift information. They can also view upcoming shifts in the Schedule tab of the Raken app.
Technical Specifications
Compatibility: iOS 15+, Android 10+
Offline Capability: Limited — requires a connection to sync new shifts to the office
Data Format: N/A
Plan Required: Performance Plan
Add-on Required: None
Role Required: Supervisor or Account Administrator
Considerations
Cost Codes: Only Company Level Cost Codes will appear when selecting cost codes in the scheduling feature. Ensure they are set up in the web app before assigning on mobile.
Syncing: Shifts created on mobile appear instantly on the web Resource Scheduling calendar for office staff.
Repeating Shifts: Use the Repeat function for steady rotations to save time on data entry.
Related Articles
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!