When your crew works different hours on the same day — different start/end times, different projects, or different cost codes — here's how to handle it in Raken's time card entry.
This is a Time Cards feature and requires the Performance Plan.
Quick Answer
Use crew entry to save time cards for your whole crew at once, then correct individual hours afterward. You cannot set different hours per employee during the initial crew entry — a crew entry gives everyone the same hours, cost code, and break at creation.
After saving, correct the hours two ways: edit a single employee's entry one at a time, or select multiple entries that need the same corrected value and use Bulk Edit to update them all at once — much faster than editing one by one when several employees share the same actual hours. See Step 2 below for both.
⚠️ Note: Entering genuinely different hours for every employee in a single crew-creation step is still on our product roadmap — not yet built. This article reflects the current workflow, including Bulk Edit, which already helps when employees share a common corrected value.
Web — Crew Entry with Different Hours
Step 1: Create the crew entry
Go to Time in the left navigation.
Click + Time card.
Select all the employees in your crew.
Enter the Project and Date.
For hours, enter any value (you'll correct individual hours in the next step).
Click Save. This creates one time card per employee.
Step 2: Correct Each Employee's Hours
Option A — Individually, one at a time:
Go to Time > Entries.
Find the first employee whose hours need to be corrected.
Click on their time card to open it.
Edit the hours to the correct values and click Save.
Repeat for each employee with different hours.
Option B — Bulk Edit, for employees who share the same corrected value:
Go to the project's Daily Logs > Time Cards (Review/Edit screen) for that day.
Check the boxes for every employee whose corrected hours (or start/end time) should be the same value — for example, everyone who actually worked 8 hours instead of the placeholder you entered.
Click Bulk edit, choose the field (e.g., Total hours, or Start time/End time if using detailed entry), set the correct value, and save.
Repeat for each group of employees that shares a different corrected value.
Tip: Use the search bar in the Entries view to filter by employee name and find entries quickly. Bulk Edit changes only the one field you pick — it won't touch anything else on those entries.
Mobile — Crew Entry with Different Hours
Step 1: Create the crew entry
Tap Time in the bottom navigation.
Tap the + button.
Select your crew members, project, date, and a placeholder hour value.
Tap Save.
Step 2: Correct Each Employee's Hours
Option A — Individually:
Tap the Entries tab.
Tap the first employee's time card, tap Edit, update the hours, and tap Save.
Repeat for each employee.
Option B — Bulk Edit, for employees who share the same corrected value:
Open the Review or Edit screen for that day's entries.
Tap the ellipsis (...) menu and choose Bulk edit.
Select every employee whose corrected hours should be the same, choose the field, set the value, and apply.
Crew Members on Different Projects the Same Day
If crew members worked on different projects on the same day, create a separate crew entry for each project — selecting only the employees who worked that project — rather than one large crew entry.
Frequently Asked Questions
Is this available on the Basic plan?
No. Time Cards, including crew entry, require the Performance Plan. Basic plan accounts don't have Time Cards and use Work Logs instead.
Can I add one employee to an existing crew time card without affecting the others?
Not directly — the crew entry creates individual time cards per employee. To add a missed employee, create a new individual time card for them with the same project, date, and hours. This doesn't affect the other employees' existing time cards.
What if some crew members worked split hours across different cost codes?
After saving the initial crew entry, open each affected employee's time card individually and use the Split option to divide their hours across cost codes.
Is there a faster way to do this?
If every employee needs a genuinely unique value, no — that still requires individual edits (Option A), and entering fully custom hours per employee in one single crew-creation step is still on our product roadmap. But if several employees share the same corrected value, Bulk Edit (Option B above) lets you fix them all in one action instead of editing each one individually — use it to group employees by their actual hours rather than going person by person.
Technical Specifications
Compatibility: All major web browsers; iOS 15+, Android 10+
Offline Capability: Yes on mobile for entry creation — syncs when connection is restored
Plan Required: Performance Plan (part of Time Cards). Not available on Basic.
Add-on Required: None
Role Required: Supervisors, Project Administrators, Account Administrators
Considerations
Requires the Performance Plan. Not available on Basic.
A crew entry assigns the same hours, cost code, and break to every selected employee at creation — individual correction happens afterward.
Use Bulk Edit to correct a group of employees sharing the same actual value in one action, rather than editing each one individually.
Fully custom, per-employee hours entry in a single crew-creation step is not yet available — it's on the roadmap.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!