Raken's safety and compliance reports make it easy to export toolbox talk records, checklist completions, and observation data for audits, project reviews, and safety compliance documentation.
How to Access Safety Reports
Log into the Raken web app. Click Projects in the left navigation and open your project. Click the Reports button in the top right corner, then select the report type from the dropdown.
Toolbox Talks Report
The Toolbox talks report exports completed toolbox talk PDFs for a selected project and time frame. Each report includes the talk topic, date, administrator signature, and attendee signatures.
How to Run
Click Reports and select Toolbox talks.
Select your Project scope — Active projects, Active and inactive projects, Selected projects, or Selected project groups.
Select the Talks to include — choose specific talks or leave blank to include all.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send to run once, or use the Scheduled tab to automate recurring delivery.
Format: PDF
Delivery: Email — you will receive a message from Raken with a download link when the talks report is ready.
Toolbox Talks Attendance Report
The Toolbox talks attendance report exports a record of who attended each completed toolbox talk across your selected projects. Use it to document worker safety training for compliance purposes or to follow up on attendance gaps.
How to Run
Click Reports and select Toolbox talks attendance.
Select your Project scope.
Select the Talks to include.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Toolbox Talks Compliance Report
The Toolbox talks compliance report shows compliance rates for toolbox talk completion across your selected projects. It helps safety managers quickly identify which projects or crews are falling behind on required safety talks.
How to Run
Click Reports and select Toolbox talks compliance.
Select your Project scope.
Select the Talks to include.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Checklists Report
The Checklists report exports completed checklist data for a selected checklist template, project, and time frame. Use it to review inspection records, audit safety checks, or track quality control completions.
How to Run
Click Reports and select Checklists.
Select your Project scope.
Select the Checklist name from the dropdown — choose a specific template (e.g., Daily Safety Meeting, Bid Complete) or leave blank for all.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Note: If no checklists were completed for the selected project and time period, the report will include a message indicating no data was found for that period.
Observations Report
The Observations report exports observation records logged on your projects. You can filter by observation class to focus on a specific category of safety or quality data.
How to Run
Click Reports and select Observations.
Select your Project scope.
Select the Class — choose one or more from Commissioning, Environmental, General, Quality, and Safety. All classes are selected by default.
Select your Time frame.
Enter the recipient email address in Send to.
Click Send or set up a Scheduled report.
Format: CSV
Troubleshooting & FAQ
The Toolbox talks report says no completed talks were found — why?
This means no toolbox talks were completed on the selected project(s) for the selected time period. Check that the correct project and time frame are selected, and that talks have been completed by your field team.
Can I export checklists for all templates at once?
Yes. Leave the Checklist name field blank to include all templates in the export. The resulting file will include a column identifying which template each completed checklist belongs to.
What observation classes are available?
The Observations report supports five classes: Commissioning, Environmental, General, Quality, and Safety. You can select all or any combination when configuring your report.
Technical Specifications
Compatibility: Web app only
Offline Capability: No — requires an active connection
Delivery method: Email (from no-reply@rakenapp.com)
File formats: PDF (Toolbox talks), CSV (Toolbox talks attendance, Toolbox talks compliance, Checklists, Observations)
Plan Required: All plans
Role Required: Account Administrator or Project Administrator
Considerations
Toolbox talk reports only include completed talks — talks that were assigned but not completed will not appear in any of the three toolbox talk report types.
Checklist reports require at least one checklist template to be published and completed on the project before data will appear.
Observations must be logged by your field team before they will appear in the Observations report.
More Questions?
Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!