How to Use Raken Time Clock

Raken Time Clock lets every field employee capture their own time directly from the Raken mobile app — no supervisor needed. Once enabled, workers clock in and out on their own device, and all entries flow automatically into the Time tab and daily report. Time Clock reduces timecard errors, eliminates buddy punching, and frees supervisors to focus on the work.

To use Raken Time Clock:

All clock entries sync in real time to the Time tab and daily report.

Before workers can clock in, Time Clock must be enabled in your Time Policy and workers must be invited to Raken.

Log in to the Raken web app. Click Company in the left side menu. Click Time, then click Policies. Click Edit policy on the relevant policy. In the Settings section under Time tracking, toggle on Employee time clock. Click Save & finish.

Log in to the Raken web app. Click Directory in the left side menu. Click Employees. Click the orange + Employee button. Fill in the employee's details and assign the Project Worker role. Click the orange Save button.

The employee will receive an invitation to create a Raken account. Once they accept, they can use Time Clock on their own device.

To invite an existing worker, find them in the employee list, click their name, update their role to Project Worker, and save. They will receive an invitation automatically.

To disable Time Clock for a specific employee without changing their role, go to Directory > Employees, click the ellipsis (...) next to their name, and select Disable time clock.

Workers tap Time in the bottom navigation bar to access the clock.

Tap Select Project and choose the project the employee is working on.

Tap the green Clock In button to start the clock. The app records the time and location of the clock-in event.

If Photo ID is enabled in the Time Policy, the employee will be prompted to take a selfie before clocking in. If Clock in questions are enabled, the employee will be prompted to answer configured questions.

While clocked in, tap Take break to start a break. Tap End break when returning to work. Break types available are determined by the employee's Time Policy.

To switch to a different project or cost code mid-shift, tap the ellipsis (...) menu and select Switch. Select the new project and cost code. Raken automatically splits the time entry at the point of the switch.

Tap the red Clock Out button when the shift is complete. If Photo ID or Clock out questions are enabled, the employee will be prompted before the clock-out is confirmed.

From the Time tab, supervisors can manage clock events for their entire crew without needing workers to do it themselves.

Tap Time in the bottom navigation bar. On the Clock tab, each crew member is listed with their current status and hours logged for the day. Tap the ellipsis (...) next to any employee to take action.

Available actions from the ellipsis menu:

Supervisors can also bulk clock in or out their entire crew using the ellipsis (...) at the top of the screen and selecting the appropriate action.

Account and Project Administrators can view and manage live clock status for all employees from the web app.

Click Time in the left side menu. Click Clock. The Clock page shows all employees with their current status, project, crew, clock-in time, and live hours for the day. Click the ellipsis (...) next to any employee to clock them in, out, or make a correction.

For full details, see: How to Manage Clock Status on the Web.

The following features are available alongside Time Clock when enabled in the Time Policy:

Raken's AI Photo ID captures an image of the employee at clock-in and/or clock-out and matches it against their profile to prevent buddy punching. Mismatches are flagged for review in Time > Review > Photo ID.

See: Raken Photo ID

Custom questions can be assigned to clock-in and clock-out events to capture compliance information — such as safety checks or health screens. Responses are reviewed in Time > Review > Clock questions.

See: Raken Clock In & Clock Out Questions

Geofencing flags employees who clock in or out outside the project radius, sends location-based reminders, or prevents clock-in when off-site. Configured in the Time Policy Settings section.

See: Raken Time Clock Geolocation Verification and Reporting

The worker must have the Project Worker role in Raken and Time Clock must be enabled in their assigned Time Policy. Confirm both in Directory > Employees (role) and Company > Time > Policies (Time Clock toggle).

Yes. From Time > Clock on the web app, click the ellipsis (...) next to the employee and select Clock out at. Enter the correct time and save. On mobile, tap the ellipsis (...) next to the employee on the Clock tab and select Clock out at.

A Worker has no Raken login — their time is entered by a supervisor. A Project Worker has a Raken login with limited access (My Time and Schedule only) and can clock in and out using Time Clock on their own device. Workers become Project Workers when invited to use Time Clock.

Yes. All Time Clock entries sync in real time to both the Time tab and the daily report — as long as the employee has an active signal.

Yes. Both can be enabled simultaneously within the same Time Policy. Supervisor entries and Time Clock entries both appear together in the Time tab and daily report.

No. Time Clock requires an active connection to record clock events. For offline time entry, use Daily Logs > Time Cards on mobile instead.

Yes. Both Kiosk mode and Employee time clock can be enabled simultaneously within the same Time Policy. See How to Use Raken Kiosk.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!