Raken Time Clock Geolocation Verification and Reporting

Raken Time Clock Geolocation gives you visibility into where your employees are clocking in and out relative to the jobsite. With geofencing enabled, you can flag off-site clock events, remind employees to clock in when they arrive, or prevent clocking in from outside a set project radius — giving supervisors and administrators accurate, location-verified time data.

To set up geolocation features in Raken:

To review time card violations, go to Time > Review > Issues on the web app.

Geolocation features require the Time Clock add-on.

A project radius must be set before geofencing rules, the Project Map, and the Time Card Violations report can provide accurate data.

Log into the Raken web app. Click Projects in the left side menu. Select the project you want to configure. Click Settings in the project left side menu, then click General. Click Project Radius at the top of the page. Use the slider to set the radius for the project.

A street address must be saved for the project before a project radius can be set. If no address is saved, add it in the General settings first.

Click the orange Save button.

Click Company in the left side menu. Click Time, then click Policies. Click Edit policy on the relevant policy. In the Settings section, scroll to the Geofencing section. Enable the rules you want:

Multiple geofencing rules can be enabled simultaneously within the same policy.

Click the orange Save & finish button. All employees assigned to this policy will have the geofencing rules applied to their Raken app.

For geolocation to function, employees must always allow location access for the Raken app on their device. This setting can be found in the device's Settings app under Privacy & Security > Location Services (iOS) or App permissions > Location (Android).

The Project Map shows a visual overview of where time clock events are occurring relative to the project boundary.

Click Projects in the left side menu. Select the project. Click Production in the project left side menu, then click Map.

Use the date picker in the top left corner to select the date of the time activity you want to review. Use the filter options to narrow the map by:

Events that occurred outside the set project radius appear in red.

Time card issues — including geolocation violations — are visible from the Time > Review > Issues page.

Click Time in the left side menu. Click Review, then click Issues. The page shows time card entries that have flagged violations. Columns include: Date, Employee, Project, Cost code, Start time, End time, and Total hours. Red warning triangle icons identify entries with violations. Click any entry to see additional context about the violation.

For a detailed report of all violations across a project, use the Time Card Violations report.

Click Projects in the left side menu. Click the blue Reports button near the top right of the page. Select Time card violations from the dropdown. Configure the report:

Click the orange Send button to run the report once.

To schedule the report on a recurring basis, click New report in the Scheduled section. Set your parameters and click Schedule report.

Confirm the employee has location access enabled for the Raken app on their device. Location access must be set to Always for geofencing to function correctly — not just "While using the app." Check this in the device Settings app.

Yes. A project radius must be set in Project Settings > General before geofencing rules, the Project Map, and the Violations report can flag or display location data accurately.

Off-site flagging records a violation when an employee leaves the project radius while clocked in — the clock event is still allowed. On-site verification is more restrictive — it prevents an employee from clocking in at all if they are outside the project radius.

GPS coordinates are captured for Time Clock and Kiosk clock events only. Supervisor-entered time cards do not include GPS data.

Yes. Geofencing rules apply to Kiosk clock events as well as individual Time Clock events. The Kiosk device must have location access enabled for geofencing to function.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!