How to Create Time Cards in Raken

Time Cards in Raken let supervisors and admins record hours for individual employees or entire crews — from the field or the office. Whether you're entering a simple 8-hour day, splitting time across multiple cost codes, or managing a crew of 20, Raken's time card tools keep payroll data accurate, organized, and ready to export.

To create a time card in Raken:

Time cards can also be created from a project's Daily Logs > Time Cards when entering time as part of a daily report workflow.

Log into the Raken web app. Click Time in the left side menu, then click Entries. This is the recommended path for creating and managing time cards across all your projects from one central place.

Alternatively, create from a project: Click Projects, select your project, click Daily Logs, then click Time Cards. Use this path when entering time as part of a specific project's daily report.

Click the orange + Time card button in the top right corner. The New time card form will appear with the following fields: Project, Crew (optional), Employee, Date, Start time, End time, Total, Add break, Cost code.

Select the Project. To create a time card for an entire crew at once, select a Crew from the Crew (optional) field — this creates one time card covering all crew members with the same hours and cost code. To create a time card for individual employees, leave Crew blank and select one or more Employees. Selecting a crew is the fastest way to enter time for a large group. If crew members worked different hours or cost codes, save the group entry first and edit individually after.

The Date field pre-fills to today's date — change it if you're entering time for a different day. Enter the Start time and End time. The Total hours field calculates automatically.

Click Add break + to log a break. Enter the break duration or start and end time depending on your Time Policy settings.

Select the Cost code for the work performed. If no specific cost code applies, leave it as Default. If equipment was used on this time entry, click Equipment to assign the relevant equipment.

Click the ellipsis (…) menu next to the Cost code field to access advanced options:

These fields are hidden by default to keep the form clean. If any of these were set on a previously copied time card, they will appear automatically.

Step 8: Save

Click the orange Save button. The time card is created and will appear in Time > Entries and under the employee or crew in Daily Logs.

Navigate to Time > Entries. Find the time card entry and click directly on it to open it, or click the ellipsis (…) menu on the entry and select Edit.

Alternatively, navigate to Daily Logs > Time Cards within a project, then click the ellipsis (…) next to the employee's entry and select Edit.

Update hours, breaks, cost code, or any other field as needed.

Click Save. Only that employee's entry is updated — other crew members are not affected.

Navigate to Time > Entries. Click into the crew time card to open it.

Click Bulk Edit. Make changes to hours, breaks, or cost code. These changes will apply to all crew members in the group.

Step 3: Save

Click Save.

Open or create a time card. Click the + Split button at the bottom left of the form. The Split hours modal opens.

Each split entry shows: Start time, Cost code, and hours. Set the start time and cost code for Entry 1. Set the split time and cost code for Entry 2. Click + Add split to add more entries if needed.

The End time is a single shared field at the bottom of the modal — it applies across all entries.

Click the orange Save button. The split entries appear as separate line items on the time card.

Open the Raken mobile app. Tap Time in the bottom navigation bar. This is the recommended path for creating time cards in the field.

Alternatively, create from a project: tap the project, tap Daily Logs, then tap Time Cards. Use this path when entering time as part of a specific project's daily report. Note: offline time card entry is only supported via this Daily Logs path — the Time tab requires an active connection.

Tap the + button in the top right corner. The new time entry form opens.

Select the Project. To enter time for an entire crew at once, select a Crew — this creates one time card covering all crew members with the same hours and cost code. To enter time for individual employees, leave Crew blank and select one or more employees. Save first, then edit individually if any crew members need different details.

Select the Date. Tap directly on Start time or End time to set the hours. The Total hours field calculates automatically. The mobile form starts blank — no default times are pre-filled.

Tap Break time to add a break. Enter the break details based on your Time Policy settings.

Tap Cost code and select the appropriate code. If no specific code applies, leave it as Default. If equipment was used, tap Equipment to assign it.

Tap the ellipsis (…) menu at the top right of the form to access:

Tap the checkmark ✓ in the top right corner. The time card is saved and appears in the Time tab and under the employee or crew in Daily Logs.

Tap Time in the bottom nav. Open the crew time card from Entries.

Tap Bulk edit next to the Employees list header.

Make changes to hours, breaks, or cost code. Tap Save. Changes apply to all crew members. To update one member independently, tap the ellipsis (…) next to their name and select Edit.

Open or create a time card. Tap the + Split button at the bottom of the form. The Split screen opens.

Enter the Start time, the Split time (when the employee switched activities), and the End time. Select the Cost code for each portion.

Tap the checkmark ✓ to save. The split entries appear as separate line items.

To save time on recurring entries, you can copy work logs and time cards from any past date. See How to Copy Work Logs and Time Cards in Raken.

The tile has been removed. Time cards are now accessed from Daily Logs > Time Cards within a project, or from Time > Entries in the global Time tab. All the same functionality is available — it's just in a new location. Time > Entries is the recommended path for most workflows.

It depends on what you're tracking. Work Logs are designed for logging manpower and progress by company — best for General Contractors tracking subcontractor headcount and activity on site. Time Cards are for individual employee hour tracking tied to payroll — they include pay type, classification, cost code, and overtime calculations. If you currently use Work Logs to track headcount and hours on a job, you can continue to do so. If you need payroll-ready records for individual employees, use Time Cards.

When creating a time card for a crew, the cost code displays as Default rather than showing each employee's individual values. This is intentional — surfacing unique values for every crew member during creation would make the form unmanageable at scale. Edit individually after saving if specific cost codes are needed.

They moved to the ellipsis (…) menu on the time card form to keep the main form clean. On web, find the (…) next to the cost code field. On mobile, find the (…) at the top right of the form.

Yes — on mobile via Daily Logs > Time Cards. Entries sync automatically when your connection is restored. The Time tab on mobile and the web app require an active connection.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!