The Raken Gallery gives you a single view of every photo, PDF, and document uploaded to a project — organized by date and easy to search, download, or share. Photos appear in the Gallery automatically when captured through Daily Logs (Notes, Work Logs, or Attachments), Checklists, or Observations — each one labeled with its Source so you always know where it came from. There is no way to upload directly to the Gallery.

The Gallery is a read-only collection of every photo and file attached to a project over time. It is not an upload destination — it is a consolidated view. Photos and files added through any of the following areas appear in the Gallery automatically:

Every photo in the Gallery shows its Source — the area it was originally captured in — so you can tell at a glance where an image came from, even when viewing it from the consolidated Gallery. Every Gallery item, regardless of source, is searchable by file name, description, and tags.

Five exceptions: photos attached to a per diem entry, a payroll note, an Incident, a Certification, and a user's avatar/profile photo are intentionally excluded from the Gallery — they stay only in their original record. Incident photos are excluded specifically due to their potential to contain sensitive personal or health-related information; Certifications and avatar photos are excluded because they're account-level or profile assets rather than jobsite media.

Checklist and Observation photos appear retroactively — your entire project history, including archived and inactive projects, not just new photos going forward. Only signed checklists and saved (non-draft) observations are included; unsigned checklists and unsaved observations won't show their photos in the Gallery.

Delete is disabled for Checklist and Observation items in the Gallery — by design, these photos stay permanently tied to their originating record and can only be removed from there. Delete is unchanged for photos from Notes, Work Logs, and Attachments.

There is no upload button in the Gallery — this is by design. Upload photos through Notes, Work Logs, Attachments, Checklists, or Observations. They will appear in the Gallery automatically once uploaded.

Photos appear in the Gallery once they're attached through Notes, Work Logs, Attachments, a signed Checklist, or a saved Observation. Photos taken outside of Raken, not yet attached anywhere in the project, or still sitting in a draft (unsigned) Checklist or an unsaved Observation, will not appear. Photos attached to a per diem entry, a payroll note, an Incident, a Certification, or a user's avatar/profile photo are also intentionally excluded — these are not a Gallery bug.

This is intentional, not a gap. Incident photos can contain sensitive personal or health-related information, so they're kept out of the consolidated Gallery view and stay only within the Incident record itself, where access is more controlled. This is the same reasoning behind excluding per diem and payroll note attachments, which can carry sensitive payroll information.

These are account-level or profile assets rather than jobsite media, so they're kept out of the project Gallery and stay within their own record — a Certification, or a user's profile. This is a different reason than the Incident, per diem, and payroll note exclusions, which are about sensitive content rather than where the asset belongs.

All of them, including in archived and inactive projects. This applies to your entire project history, not just photos captured after this update. Only signed checklists and saved observations are included; drafts and unsaved observations are excluded.

Source shows exactly where a photo was originally captured or attached — for example, a Work Log, a Checklist, or an Observation — so its origin stays visible even when you're viewing it from the consolidated Gallery rather than the original record.

Yes — on web, use the Source filter in the Gallery Filters modal; on mobile, use the Filter gallery sheet. Either way, you can narrow results to a specific area, such as Checklists or Observations, instead of scrolling through every photo on the project.

No — Delete is intentionally disabled for Checklist and Observation items when viewed from the Gallery. These photos are tied permanently to their originating checklist or observation and can only be removed by editing that record directly. This is by design, not a missing permission or a bug.

Yes. Gallery visibility is governed by your access to the Gallery itself, not by whether you can open the specific record a photo came from. If you can view the project's Gallery, you'll see every photo in it, including ones captured in a Checklist or Observation you may not otherwise have permission to open.

Not currently — linking a Gallery item back to its originating record isn't part of this release. You can see the photo and its Source label in the Gallery, but opening the original Checklist or Observation from there isn't supported yet.

Feel free to email us or call us at +1 866-438-0646. We're always glad to answer your questions!